Administrative Support II

Position Summary

The Admissions Administrative Support II position provides high-level administrative support necessary to facilitate operational functions and responsibilities within the Office of Admissions and Student Financial Planning. Performs essential duties that support recruitment and admissions to meet the College of Law enrollment goals.

Essential Job Functions and Responsibilities

Admissions Operations Support

• Process all JD applicant decisions and scholarship notifications. Send decision notifications via email. Prepare and mail admissions packets as requested. Manage all reconsideration requests (scholarship increase requests, program changes, defer requests, etc.).
• Generate status reports for key offices (Registrar, IT, Student Affairs, etc.). Provide updates leading up to orientation.
• Assist with application processing during high peak periods, as determined by the Assistant Dean of Enrollment.
• Assist with LL.M. application processing, troubleshooting and other areas as needed.
• Assist with updating student information into Banner as needed.
• Serve as liaison to LSAC Support Services to help identify, report, and assist in troubleshooting issues that may arise in UNITE.

Event Planning Support

• Process recruitment registration for fall and spring JD recruiting, including registering for events, submitting payments, calendaring, packing, and shipping materials.
• Update recruit event information to Admissions Events web page.
• Coordinate and oversee event planning for all major Admissions-related special events and programs, including prospective student and admitted student open houses, and other ad-hoc events as needed.

General Office Support

• Maintain inventory of office letterhead, envelopes, copy paper and staff business cards. Order office supplies; maintain supply inventory.
• Manage Master Calendar for Office of Admissions and Student Financial Planning.
• Provide backup support for check requests, office billing and reconciling statements.
• Cross-train with other administrative support to provide back-up as needed.
• Answer phones, emails, and correspondence. Run mail merges and mass mailings.
• Greet and assist visitors and set counseling appointments. Provide campus tours as needed.
• Maintain a collaborative work environment and work well with others.
• Lifting occasionally up to 20 lbs.
• Other duties as assigned.