Posting Number: req26885
Department: Pharmacy Practice and Science
Location: Tucson Campus
Address: Tucson, AZ USA
Position Highlights
The R Ken Coit College of Pharmacy invites applicants to apply for a Administrative Support Professional II which provides administrative support to the Department of Pharmacy Practice & Science. Reporting directly to the Department Head, this position plays a key role in supporting the department's academic, research, and managing operational initiatives. Primary responsibilities include preparing materials, coordinating meetings, managing the Department Head's calendar, collecting and…
distributing data, and developing departmental communications. The successful candidate will demonstrate strong organizational, communication, and administrative skills, along with the ability to manage multiple priorities and collaborate effectively with diverse stakeholders. This individual will serve as a valuable resource to faculty and staff by providing administrative assistance and expertise across a variety of departmental functions. Service on the College of Pharmacy Staff Advisory Council, along with participation in professional development activities, is supported and encouraged.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
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Duties & Responsibilities
- Provide direct support to the Department Head for the Department of Pharmacy Practice & Science including calendar management, scheduling meetings, organizing travel, and preparing correspondence and communication for internal and external audiences.
- Provide support with monthly department meetings, prepare agenda and Zoom meeting invitation.
- Provide support for the faculty annual review process, including updating and reviewing forms for accuracy and coordinating the evaluation process.
- Provide support for faculty promotion reviews by reviewing dossiers for accuracy and preparing promotion cases.
- Coordinate and support faculty candidate in-person interviews, including organizing visits to the Phoenix and Tucson campuses.
- Support with the onboarding of new faculty.
- Act as time approver for department.
- Review and approve travel requests on behalf of department head.
- Manage new course requests and course modification requests from faculty.
- Manage course scheduling for both in-person, hybrid, and online course offerings for the Tucson and Phoenix campuses.
- Gather and distribute reports to faculty and staff as needed. Including teaching workload for fall and spring semesters, Annual metrics reports, Qualtrics surveys.
- Manage student course surveys, create forms and gather data from faculty.
- Assist faculty with space/ and facilities but submitting Facilities Management service requests for faculty.
- Assist faculty, staff and students in the department with any travel, purchasing, and curriculum questions.
- Order textbooks, schedule meetings, format letters/reports. Back-up to PHPR admin for processing travel expense reimbursements, lab / office supply orders, requisitions, and PO's.
- Adhere to FedEx policies for mailing packages.
- Maintain documents and faculty CV's in U of A Box, submit space requests, and create Zoom meetings.
- Attend and partner with other college stakeholders in organizing department and college events including convocation, COIT seminars, PharmCamp, and other guest speakers. Distribute RSVPs, organize catering, travel/hotel arrangements, reserve space, prepare invitations and communication, and prepare agendas.
- Support departmental and college committee initiatives and service responsibilities.
- Train lower level staff of college processes and procedures in relation to PCard transactions, financial transactions.
- Assist with budgetary monitoring and oversight for departmental funds and financial accounts.
Knowledge, Skills, and Abilities:
- Excellent organization skills.
- Excellent written and verbal communication skills.
- Attention to detail and exceptional follow through.
- Ability to prioritize tasks, manage multiple assignments simultaneously, and meet deadlines.
- Ability to work effectively and cooperatively independently or as part of a team, offering support and contributing to group goals and projects.
- Ability to communicate professionally in person, on the phone, and via email with the general public, students, faculty, and staff.
- Proficient in computer software and programs such as MS Outlook, Word, Excel, PowerPoint, Qualtrics and Google Sheets.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience with university level systems such as: UAccess Administrative Staff, Financials, and Analytics/Reporting.
FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $28.56 - $35.70
Compensation Type: hourly rate
Grade
8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC2
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Jason Karnes | karnes@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.