Administrative Support Specialist II

Overview

The College of Pharmacy is hiring for an Administrative Support Specialist II to provide varied and high level administrative and technical support to the Department of Clinical Affairs and Outreach administrative department, with significant emphasis on more complex administrative responsibilities

Responsibilities

• Advises others on processes, procedures, and services; and resolves policy related or procedural problems.
• Gathers information and prepares various reports and correspondence; researches and resolves issues.
• Provides budget tracking and coordination for a unit or department.
• Plans and coordinates large or complex projects/events, and/or special activities such as orientations, consultations, exam proctoring and events.
• Performs specialized technical duties and coordinates processes.
• Reviews and verifies documentation for completeness and compliance with policies and procedures.
• Assists in the development and maintenance of data and databases.
• Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.

Qualifications

• High school diploma or equivalent
• 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.

Subsitutions Allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.