Administrative Support Specialist
Position Information
Job Title
Administrative Support Specialist
Posting Number
S1691P
Pay Range
Compensation for this position is expected to range between $25.00 and $26.00 per hour, in alignment with what California Baptist University (CBU) reasonably anticipates paying for this role. The final rate may vary depending on the candidate’s qualifications, experience, and prevailing market conditions. In addition to competitive wages, CBU provides a comprehensive and generous benefits package to eligible employees.
Position Summary Information
Summary
The Administrative Support Specialist role at California Baptist University (CBU) provides comprehensive administrative support. This role will directly support the Marketing and Communications Department to ensure efficient day-to-day operations. Responsibilities include coordinating departmental activities, managing correspondence, organizing meetings, and maintaining records. This role plays a key part in supporting staff, streamlining processes, and contributing to the overall effectiveness of the department.
Essential Duties and Responsibilities
include the following. Other duties may be assigned.
- Serves as the primary receptionist for the office, greeting visitors and providing information and materials in a professional manner.
- Maintains a positive and supportive image of California Baptist University in all interactions.
- Provides backup support for meeting preparation, including creating agendas, compiling materials, recording minutes, and following up on action items.
- Assists with or provides backup support for travel arrangements for Marketing and Communications staff.
- Creates, updates, and maintains databases and spreadsheets; organizes and manages electronic and physical filing systems; and files correspondence and records.
- Acts as a liaison between the department and internal and external stakeholders, including vendors.
- Supports department leadership and staff by preparing reports, presentations, and other communication materials.
- Monitors office supply inventory and coordinates the ordering of supplies as needed.
- Processes requisitions, invoices, and supports budget tracking and expense reporting.
- Answers incoming calls, provides information, directs inquiries, and takes accurate messages as needed.
- Organizes, maintains, and archives digital and physical documents in accordance with departmental standards.
- Assists in coordinating departmental projects, initiatives, and special events.
- Presents a professional and positive image of the department and the University to all visitors, callers, and stakeholders.
- Performs additional duties as needed to support departmental goals and operational efficiency.
Education and/or Experience
A high school diploma or GED is required. An associate degree (A.A.) or equivalent from a two-year college or technical school, along with six months to one year of related experience and/or training, is preferred. A bachelor’s degree from a four-year college or university is ideal; however, candidates with two to three years of relevant experience and/or training may also be considered. An equivalent combination of education and experience that demonstrates the knowledge, skills, and abilities necessary to perform the position successfully will be accepted.
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