"Administrative Support Specialist"

Administrative Support Specialist

Company:
Virginia Tech

Job Location:
Blacksburg, 24061

Category:
Other Administrative Positions

Type:
Adjunct/Part-Time

Job Description

The Administrative Support Specialist will manage workflow for the Privacy and Research Data Protection Program (PRDP) and, working in conjunction with a full-time program coordinator, will provide supplemental administrative support to the Research Integrity and Consultation Program (RICP). Responsibilities include managing the unit's general email inbox, coordinating meetings and scheduling trainings on behalf of others, and performing other administrative responsibilities while exercising independent judgment to ensure that the day-to-day administrative functions of PRDP (and RICP as needed) are addressed in an appropriate and timely manner.

Other administrative responsibilities include, but are not limited to, responding to questions from researchers, managing training completion records, maintaining intricate calendars, and corresponding with students, faculty, and staff. The Administrative Support Specialist will provide high-level administrative support to team members and programs by projecting a positive image to the university community, guests, and government organizations. The incumbent will be responsible for performing general office duties and special projects; coordinating communications; and other administrative duties in support of programmatic needs.

The ideal candidate is highly self-motivated, professional, and capable of managing their workload in a fast-paced environment both independently and working with a team, as well as displaying discretion in sensitive and confidential activities.

Required Qualifications

• Demonstrated program or administrative support experience in a professional environment
• Advanced computer skills with word processing, spreadsheets, and presentation software
• Strong organizational, project management, and problem-solving skills with impeccable multitasking abilities
• Exceptional interpersonal skills and strong customer-service orientation
• Friendly and professional demeanor with strong communication skills
• Demonstrated commitment to diversity
• Proficiency in collaboration and demonstrated ability to receive directions and work independently as needed
• Demonstrated ability to maintain confidentiality and use judgment and discretion where necessary

Preferred Qualifications

• Demonstrated writing, proofreading, and editing skills and experience
• Experience using database management programs

Pay Band
3

Overtime Status
Non-Exempt: Eligible for overtime

Appointment Type
Restricted

Salary Information
$21-$25/hourly, commensurate with experience

Hours per week
averaging 20 hours/week

Review Date
March 2, 2026

Additional Information
We are unable to sponsor work visas for this position.
This position is not eligible for a remote work arrangement.
The successful candidate will be required to have a criminal conviction check.

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