"Administrator - Commerce-2600475"

DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA

OTAGO BUSINESS SCHOOL | TE KURA PAKIHI

The role | Te mahi

Following an internal promotion, we are pleased to offer a part time opportunity for a proactive, well organised administrator to support the Division of Commerce.

In this role, you’ll help keep the Department of Management running smoothly by supporting academic staff, assisting with teaching activities, and providing a responsive point of contact for students, staff, and visitors. You’ll coordinate meetings and events, maintain office systems and supplies, handle general enquiries, and ensure our workspace is well organised and efficient. The role also includes core financial tasks such as purchase card reconciliation, processing reimbursements, purchasing, and invoicing.

Your skills and experience/Kā pūkeka me kā wheako

This is a fantastic opportunity to step into a central, visible role within the Division of Commerce, build strong connections across the Department of Management, and deepen your administrative skillset. You’ll gain exposure to a wide range of activities, contribute directly to supporting our teaching and operations, and further develop your experience in a collaborative, well connected team environment. Other key skills required:

•    Strong written and verbal communication skills, with an eye for detail.

•    Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.

•    A willingness to be adaptable and committed to continuous improvement.

•    Excellent organisational skills and an attention to detail.

•    An ongoing commitment to positive outcomes for our students, staff, and visitors.

•    Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

About our team/Mō te tīma

Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. We are a strong supportive whakawhanaungatanga, (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

Further details/Pūroko

This is a permanent part-time (18.75 hours per week) position, ideally working Mon-Fri with flexibility around the start time, located in Ōtepoti, Dunedin. The appointment range for this role at Level 4 is $63,508 to $68,185. Top of Range $73,640.

The Administrator function includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework and the University’s commitment to the success of Māori students and staff. If you decide to apply, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace. The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. 

For further information or to discuss the role in confidence - please contact Jane Wilcox via the contact details below.

Application/Tono

To submit your application including your CV and cover letter, please click the apply button.

Applications quoting reference number 2600475 and will close on Sunday, 12 April 2026. The University reserves the right to close this vacancy at any time.

Additional Information

Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.

Contact:Jane Wilcox

Position details:Administrator & Kaiwhakahaere Tari

Further Information:Department Website

Create an email with a link to this vacancy:Create email

Location:About Dunedin

Primary Location NZL-SI-Dunedin

Employment Status Permanent 

Salary Level and Range Level 4 (Range of Appointments $63,508 to $68,185, Top of Range $73,640)

Organisation Divisional Services and Administration (Com)

Job Function Administrative