Administrator For International and Engagement

Hamilton, New Zealand

Job Description

• Coordination and Stakeholder Support: Act as a key point of contact for staff and visitors to the office, providing timely responses and high-quality service to internal and external stakeholders.
• Administrative Excellence: Provide comprehensive administrative support across the International and Engagement Office (both onshore and offshore), including managing enquiries, coordinating collateral distribution, supporting visits, processing agent commissions, and maintaining effective office systems and records.
• Adaptability and Cultural Awareness: Work confidently in a multicultural environment, engaging respectfully with people from diverse backgrounds assisting with visits set up and international engagement activities.

Ngā kōrero mō te tūranga – About the roleWe are seeking an organised, proactive office administrator to support the International and Engagement Office on a 12-month fixed term contract to cover a secondment. This is a varied and rewarding role where you will contribute to the smooth day-to-day functioning of our office and help maintain our strong global and local relationships.You will assist with agent commissions and contract renewals, reconciliation of expenses for offshore staff, processing of invoices, support with set up for visit events, and help ensure that administrative processes are efficient and effective. Your attention to details, strong communication skills, and ability to use multiple systems will be essential to your success.This is a fulltime (37.5 hours per week) role based at our Hillcrest Campus in Hamilton. Salary will be commensurate with skills, knowledge, and experience.For more information on the role please see the position description. All applications must be submitted online through the portal (emailed applications will not be accepted). 

Ko wai koe? – Who are you?You will be someone who enjoys helping others and takes pride in providing excellent administrative support. You’ll be known for your organisation skills, attention to detail, and friendly, professional manner.We're looking for someone who:

• Brings strong administrative skills and experience in a busy, people-focused environment.
• Has excellent communication skills and the ability to build constructive relationships with staff and partners.
• Demonstrates high levels of digital literacy, including confidence with Microsoft Office and with learning other workflow systems.
• Can manage competing priorities, remain calm under pressure, and always maintain accuracy and professionalism.
• Has an appreciation for working with different cultures and is committed to upholding the University’s partnership with Māori. 

Ko wai mātou? – Who are we? The International and Engagement Office team drives the University’s internationalisation strategies as they relate to partnership, engagement and student recruitment. The University of Waikato is recognised for its innovative teaching, research excellence, and strong community engagement. We foster a diverse and inclusive environment, guided by the principles of the Treaty of Waitangi, and are dedicated to making a positive impact locally, nationally and internationally

He aha ngā take me tono mai ai koe? – Why should you apply for this position?We want you to be part of our success! Our university stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. Our rankings reflect these strengths. Working with us means you’ll enjoy a satisfying work environment with many benefits.The University of Waikato is distinctive for the diversity of its staff and students and encourages applicants with the relevant capabilities from all backgrounds to apply. Applicants must have the legal right to live and work in NZ in accordance with the NZ Immigration regulations which can be found here. 

Ko te Tangata – For the PeopleThe University of Waikato prides itself on the quality of its engagement with the communities that it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all. E herea ana te Whare Wānanga ki te kaupapa kia whakaratohia te mea angitū ōrite ki ngā tāngata katoa.Requisition Number: 1003358

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Job Info

• Job Identification 1003358
• Job Category Central Administration
• Posting Date 02/11/2026, 07:56 PM
• Apply Before 02/22/2026, 10:59 AM
• Job Schedule Full time
• Locations Hillcrest Campus