"Admissions and Records Coordinator, Senior"

Job Description

Job Number
CLA00589P

Position Title
Admissions and Records Coordinator, Senior

Position Type
Classified Full Time

Percentage Employee
100%

Number of Months Assignment
12

Starting Date
As soon as possible

Current Work Schedule
Monday – Friday 8:00am – 4:30pm. Days and hours of employment may change depending on District needs.

Salary Range
46

Salary
$8,341.27 – $10,666.71 monthly. Successful candidate will start at step 1 except in cases where District deems appropriate.

FLSA
Non-Exempt

Location
Main Campus

Department
Admissions and Records (Dept)

Open Date
03/16/2026

Closing Date
03/30/2026

Open Until Filled
No

About Rio Hondo College

Rio Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Rio Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths

Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our Colleges 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Rio Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Rio Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Rio Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelors degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Rio Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Basic Function

Under the direction of an administrator or manager, serve as a liaison between Admissions and Records and the campus community; assists in the planning, coordinating, and overseeing of the day-to-day the daily activities in the Admissions and Records Office; assists with planning and implementing department procedures; assists with selecting, training, and assigning work to office staff; works with sensitive student information, maintains confidentiality, and protects records according to Federal Educational Rights and Privacy Act (FERPA) regulations.

Representative Duties

1. Coordinates and oversees the day-to-day activities, weekly progress of incoming applications, enrollment, transcript processing, program evaluations, and various petition processes. E
2. Serves as a liaison between Admissions and Records and other student service and academic areas as related to applications, enrollment, residency, student records, Title V and FERPA regulations. E
3. Oversees and maintains the on-line application and registration processes to ensure they are functioning properly; assists in testing new technology or updates for quality and accuracy in the Districts student information system.
4. Provides technical support and resolves user issues or problems that arise during peak registration periods. E
5. Remains abreast of policies and procedures related to determining California residency; provides oversight, direction, and guidance of the processes and the requirements to establish California residency; makes final decisions and determination of eligibility. E
6. Updates registration information, deadlines, and critical information on the Admissions and Records website as needed. E
7. Communicates and coordinates with Information Technology Services (ITS) regarding student information systems. E
8. Processes and verifies student records when requested by government agencies or court ordered subpoenas. E
9. Researches, analyzes, and resolves discrepancies when duplicate records are identified; makes appropriate changes to maintain an accurate student record. E
10. Assists with the preparation of reports required by the District; researches and corrects data for census reports, including but not limited to mandated reporting, monthly student enrollment, and program awards. E
11. Provides information and assistance to the District employees and others as appropriate where judgment, knowledge, and interpretation of procedures and regulations related to Admissions and Records are required. E
12. Ensures the accuracy of information regarding Admissions and Records contained in the college catalog, schedule of classes, and Admissions and Records webpages. E
13. Assists in planning, scheduling, developing, and implementing inter-departmental operations and procedures to ensure compliance. E
14. Trains, coordinates, selects office staff, and assists in performance evaluations. E
15. Updates term registration information in student information systems; and troubleshoots system issues or errors, when needed. E
16. Collects and oversees student data, including but not limited to grades, positive attendance, and other related records; ensures and maintains the accuracy of student records. E
17. Maintains files and records required of the office by state, federal, and local agencies. E
18. Participates or assists in the federal, state, and District audits. E
19. Oversees, coordinates, and maintains the scanning of student records; trains office staff of proper operations of equipment; troubleshoots equipment as needed. E
20. Assists cashiers office with the oversight in the collection of student fees. E
21. Performs the duties of the Director of Admissions and Records in the Directors absence or as assigned; assists in the development of the departmental budget and staffing needs.
22. Attends meetings and conferences as appropriate to remain current on information and requirements related to Admissions and Records. E
23. Performs a variety of clerical and administrative duties in support of the departments dayto-day activities and/or operations including but not limited to greets and directs visitors, answers phone calls, responds to callers, and directs incoming phone calls; opens, screens, and distributes mail and correspondence; photocopies documents and requests duplication services; ensures maintenance and repairs of assigned work areas, facilities, or equipment; enters various requests for services from IT, Facilities, and Maintenance; contacts vendors for equipment service, when needed; follows-up with vendors to ensure satisfactory completion or requests; may perform simple repairs or maintenance standard office equipment. E
24. May assist in coordinating procedures with the Counseling Department to ensure consistency and accuracy of efforts.
25. Performs related duties that support the overall objective of the position.

Knowledge and Abilities

Knowledge of:
• District policies and procedures related to the area of assignment.
• Federal, state, and local laws, codes and regulations and District policies and practices pertinent to the area of responsibility.
• Recordkeeping principles and procedures.
• Research techniques.
• Principles, practices, and techniques of effectively dealing with the public.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques of providing a high level of customer service.
• Effectively works with the public, vendors, students, and District staff, including individuals of various ages, socio-economic and ethnic groups.
• Procedures and operation of a student Admissions and Records Office District organization, operations, policies, and objectives.
• Record-keeping techniques Operation of a computer terminal.
• Best practices and procedures on use of various office equipment.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Effective communication techniques and interpersonal skills using tact, patience, and courtesy.
• Federal Educational Rights and Privacy Act (FERPA)

Ability to:
• Independently perform the essential responsibilities of the position.
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Organize, implement, and coordinate the day-to-day activities of an Admissions and Records Office.
• Make sound, independent decisions within established policies and procedural guidelines.
• Maintain records, files, and filing systems.
• Plan, organize, and prioritize workload to meet schedules and timelines.
• Coordinate the daily activities of a college Admissions and Records Office.
• Assist the Director in planning and implementing departmental procedures.
• Train, coordinate, select and assign work to office staff.
• Interpret, apply and explain provisions of federal, State and District regulations related to admissions, records and attendance reporting as needed.
• Assist in planning, organizing, and implementing computerized records systems as related to admissions, registration, and records.
• Effectively communicate both orally and in writing.
• Understand and follow oral and written directions.
• Understand scope of authority in making independent decisions.
• Maintain records and prepare reports.
• Work independently with little direction.
• Train and evaluate personnel as requested.
• Review situations accurately and recommend to the Director of Admissions and Records an effective course of action.
• Operate various office machines (including personal computers and copiers) and the use of software, such as, Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and District Enterprise Resource Planning (ERP) Systems.
• Establish and maintain effective working relationship with those contacted in the course of work.

Education and Experience

Associate Degree with major coursework in business administration, education, or related discipline; AND
Four (4) years of increasingly responsible experience in a college admissions and records office; AND
Two (2) years of experience in a lead capacity;
Or, any combination of education and experience which would provide the required qualifications for the position.

Foreign Degrees

Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.

Distinguishable Characteristics

The Admissions and Records Coordinator, Senior in that the latter is the senior, lead-level classification within the A&R Coordinator series. The A&R Coordinator, Senior serves as the lead classification and liaison between the A&R Department and the college community. The incumbent assists the Director with planning, coordinating, and overseeing the day-to-day activities and operations of the A&R Department; assists with planning and implementing department procedures. The A&R Coordinator, Senior receives, reviews, and evaluates sensitive and confidential student information requiring the incumbent to exercise confidentiality related to student information and the area of assignment. The A&R Coordinator, Senior executes the essential responsibilities of the position exercising a high degree of independent judgement and initiative.

The Admissions and Records Coordinator, Senior is distinguished from the Admissions and Records coordinator in that the latter is the journey-level classification within the A&R Coordinator series. The A&R Coordinator provides coordination of the day-to-day activities for the Admissions and Records Office. The incumbent works under general supervision and exercises a moderate level of independent judgement in the execution of the assigned responsibilities within well-defined guidelines, polices, and procedures.

Working Conditions

PHYSICAL DEMANDS:
While performing the duties of this job, employees are regularly required to sit or stand for extended periods of time; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel, operate personal computers and other standard office equipment; and reach with hands and arms. Specific vision abilities required by this job include close vision, use of both eyes, ability to distinguish basic shades and colors and the ability to adjust focus. Employees are frequently required to walk and stand and occasionally lift up to 20 pounds.

MENTAL DEMANDS:
While performing the duties of this class, incumbents are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly detailed work on multiple, concurrent tasks; and interact with District, students, vendors and others encountered in the course of work, some of whom are dissatisfied or abusive.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, with constant interruptions, and the noise level may vary depending on activities the office.

*The Americans with Disabilities Act (ADA) requires us to identify the essential duties/functions of the position. We have indicated those duties with an E on the job description.*

Position Description

Applications are currently being accepted for Admissions and Records Coordinator, Senior position. This is a full-time, 100%, 12 month position. The hours are Monday – Friday 8:00am – 4:30pm.

Application Procedure

Applications must be submitted by 11:59 p.m. PT on the closing date.

Applicants must submit a complete online application that includes the items listed.

• Rio Hondo College online application (which includes supplemental questions)
• Résumé/Curriculum Vitae
• Complete transcripts of all college/university studies, including degree earned (copies will be accepted). NOTE: Transcripts from multiple colleges/universities may need to be scanned as one document, then uploaded.
• Transcripts must include degree awarded and confer date (please circle conferral date on transcripts). Transcripts without this information and online applications without transcripts will be disqualified.
• PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NOT BE ACCEPTED.
• NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.

Additional Information

• The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
• Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
• As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicants expense) taken by an official LiveScan agency.
• Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
• For positions requiring a valid California drivers license, proof of insurability is required.
• All applicants meeting the minimum qualifications may be required to take a test and will be notified of the date and time.
• Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
• A copy of this announcement will be provided in Braille to visually impaired applicants upon request.

Commitment to Diversity

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

Cancel RTF Policy

WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.
THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

EEO Statement

Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.