Admissions and Records Technician (Temporary Assignment)

Admissions and Records Technician (Temporary Assignment)

Ventura County Community College District

Salary: $27.18 Hourly

Job Type: Classified

Job Number: Provisional-090

Location: Oxnard College (Oxnard CA), CA

Department: OC - Student Development

Closing: 5/15/2026 11:59 PM Pacific

This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits. This pool may also be used to fill temporary vacancies at Oxnard and Ventura Colleges.

There is currently one temporary position located at Oxnard College.

WHAT YOU'LL DO:

Under the direction of the Registrar, perform a broad spectrum of complex technical and compliance-driven duties pertaining to admissions, registration, record maintenance, transcripts, student record evaluations, residency determinations, Veteran's Administration, athletic eligibility certification, and other Admissions and Records functions using a variety of methods and automated systems.

Representative Duties

• Review, interpret, and maintain student educational records in compliance with the Family Educational Rights and Privacy Act (FERPA), District policies, and other relative federal, State, and local regulatory requirements. E
• Review and process a variety of student petitions including reinstatement, late enrollment, section/level change, and credit-by-exam petitions. E
• Review admissions applications for residency determinations, citizenship and visa status, and other potential issues; review and process student residency reclassification and changes in citizenship; inform students about the tuition and fees associated with their residency status as necessary. E
• Evaluate and process student petitions for associate degrees, certificates of achievement, and completion of transfer general education requirements; post degree and certificate awards; order or print and distribute diplomas and certificates. E
• Compute statistical data for graduation and transfer; verify completion of final semester courses; verify and certify cumulative grade point average (GPA). E
• Evaluate external transcripts, catalogs, and other sources of information to assess the level, content area, and value of courses completed; determine the transfer value of units or credits completed at outside institutions; enter course-to-course articulations into a fully integrated computer-based student information system. E
• Evaluate and process grade corrections and grade change petitions to permanent records; post student activities and honors to permanent records. E
• Determine and certify eligibility of students for Veteran's Administration educational benefits; maintain appropriate files and documentation as required for audit purposes; process Veteran's Administration debt letters and repayments in collaboration with bursar's office staff. E
• Determine and certify eligibility for student participation in intercollegiate athletics in compliance with District policies and procedures; monitor eligibility throughout the season of participation for each sport. E
• Provide day-to-day training, guidance, and work direction to staff and student workers on a wide variety of admissions and records projects and functions. E
• Receive and process transcript requests, including sending official transcripts in electronic and hard copy format; research and resolve discrepancies in transcript content; collect fees as necessary during bursar office closures. E
• Provide technical information and assistance to students, staff, administrators, and the general public in the interpretation and clarification of federal, state, and local policies and procedures pertaining to admissions and records. E
• Research, retrieve, compile, and arrange for delivery of student records mandated by subpoenas. E
• Assist in determining information technology needs for Admissions and Records; provide technical assistance and guidance concerning automated systems utilized by Admissions and Records; serve as liaison with the Information Technology Department by providing input as needed; assist in testing and troubleshooting existing automated systems, system upgrades, updates, and the implementation of new technology. E
• Prepare and maintain a variety of records, reports, and files using a variety of modalities, including fully integrated computer-based student information systems, databases, degree audit systems, scanning and image recording systems, and other appropriate tools. E
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E
• Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
• Perform other duties as assigned.

Minimum Qualifications

An associate degree or equivalent college units (60 semester or 90 quarter units from a recognized college or university) AND one year of general clerical experience that included record-keeping and frequent public contact.

OR

Graduation from high school or its equivalent AND two years of general clerical experience that included record-keeping and frequent public contact.