Admissions Application Spec.

About the Job

Admissions Application Specialist is a professional responsible for the administrative intake and initial verification of applications for admission to UMR. This position serves as the primary bridge between a prospective student's submission and the formal review by an admissions counselor.

Location and Work environment: Position is located within the Enrollment Management/Admissions office areas on the Rochester campus. The position is in-person on the Rochester campus, with limited flexibility.

Work Schedule: Position is Monday through Friday, normal campus office hours. Some weekends and nights will be required for recruitment events or special projects. Limited travel may be required.

Expected Contributions: This position contributes to the University by supporting the recruitment of new students and retention/persistence of students.

Primary Responsibilities

• 40% Data Management: Entering and updating applicant information in student information systems (SIS) like Slate or Banner.
• 20% Document Verification: Reviewing transcripts, test scores, and letters of recommendation to ensure they are official and complete.
• 20% Eligibility Screening: Calculating GPAs and verifying that applicants meet specific institutional criteria (e.g., residency status or prerequisite courses).
• 10% Applicant Communication: Contacting students via email or phone to request missing documents or clarify details in their application.
• 10% Record Maintenance: Utilizing and maintaining accurate data, including student contacts, in software systems to allow for the construction of the weekly report to the Enrollment Management Team.

This position works in-person in Rochester, MN. This role is not eligible for H-1B or Green Card sponsorship. This position is contingent upon confirmed student enrollment for the upcoming term.

Qualifications

Required Qualifications: Bachelor’s degree and two years’ experience after degree completion or master's degree

Preferred Qualifications: Proficiency in Microsoft Excel (for data reconciliation) and experience with Student Information Systems or CRMs (e.g., Slate). Prior work at a college or university. Fluent in English and one other language eg. Spanish, Hmong, Somali. Demonstrated ability to meet deadlines, prioritize tasks, manage multiple projects, and take initiative, working independently without supervision. Ability to work in an innovative, collaborative, and competitive environment. Work independently, with guidance in only the most complex situations. Excellent writing skills, including professionalism in composing emails.