Admissions & Records Assistant 2 - Admissions and Records Office

Job Description

Great Basin College is recruiting for an Admissions & Records Assistant 2 position for the Admissions and Records Office. This position will assist the student body with applying for admissions, registering for classes, accurately update student records; assist with questions regarding current NSHE and GBC policy for drop dates, last date to enroll, grades and GPA, course prerequisites; answer the Admissions Office main line; monitor the Admissions Office email accounts by responding to questions and concerns in a timely manner; maintain the admissions application process within Peoplesoft daily to expedite new student applications through PeopleSoft and the shared instance system; process all outgoing official transcript orders through the National Student Clearinghouse site daily; maintain the digital scanning storage system, OnBase, for all student records; and other duties as assigned.

PER EXECUTIVE ORDER 2026-001, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30, 2026. Please refer to the link for more information: Executive Order 2026-001.

Required Qualifications

• This position requires graduation from high school or equivalent education and two (2) years of clerical experience, one of which was in a college admissions and/or records office or relevant student services area which included maintaining student information, data entry, reviewing applications and student contact; OR
• One (1) year of experience as an Admissions & Records Assistant I in Nevada State service; OR
• An equivalent combination of education and experience as described above

Preferred Qualifications

Candidates with excellent customer service skills, proficiency using Microsoft Word and Microsoft Excel, experience with record keeping and data entry, multitasking and/or working under pressure are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; though occasional evening and weekend work may be required. This is subject to change based on organizational needs.

Compensation Grade

Grade 25

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates

• Rich retirement plan - Retirement Calculator

Perks of Working at GBC

• Health insurance options including medical, dental and vision
• 10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays.
• Life insurance, generous annual and sick leave - Classified Benefits
• ComPsych supports employees through life's difficult moments.
• Free parking on all GBC campus locations.
• No State income tax.

Classified Staff Grant-In-Aid Benefit

Great Basin College is proud to provide a reduced-rate tuition benefit to Classified employees and their eligible dependents. Classified employees can take up to six credits per semester at a reduced rate. Dependents of Classified staff have unlimited credits at Great Basin College, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner.

Full-Time Equivalent

100.0%

Required Attachment(s)

Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - (optional)

Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).