Admissions Systems Optimisation Lead

Job Description:

• If you bring strong admissions expertise and thrive on optimising and automating complex systems and workflows while ensuring high‑standard compliance, this role is for you!
• UC Level 8, Salary Range $116,009 pa - $129,394 pa + 17% Super
• Full Time Continuing Opportunity

About us:

Join University of Canberra where we walk together to foster an inclusive community. Together, we endeavour to empower, connect, and exchange knowledge with our diverse people, cultures, and environments.

We stand firm and dedicated to upholding fundamental values such as inclusivity, honouring Indigenous cultures (Narragunnawali), driving positive change, nurturing curiosity, and promoting collaborative efforts. We are committed to leading the national education sector in championing equity, diversity, inclusion, and accessibility via Connected – A Decadal Strategy 2023-2032. UC encourages applications from Aboriginal and Torres Strait Islander peoples, people with disability and people from culturally and linguistically diverse backgrounds.

About the opportunity:

We are seeking an experienced, forward-thinking professional to lead the optimisation, governance and performance of the University’s admissions systems. This role ensures systems and workflows are efficient, scalable, compliant, and aligned with strategic recruitment goals across domestic and international cohorts.

As the subject matter expert for key platforms (including StudyLink and Callista), you will drive workflow optimisation, automation and continuous improvement. Acting as the bridge between business needs and technical solutions, you will ensure system enhancements support data integrity, regulatory compliance, risk mitigation, and high-quality admissions decision-making in a complex higher education environment.

About you:

You are highly analytical and detail-oriented, with strong stakeholder engagement and communication skills, and the ability to translate complex requirements into practical solutions while driving collaboration, compliance, and continuous improvement across systems and processes. You bring:

• Demonstrated experience in admissions systems, business analysis or solution design in higher education or a similarly complex regulatory environment.
• A strong understanding of higher education policy, legislative and regulatory frameworks impacting admissions and compliance.
• Proven experience leading systems optimisation, workflow design, and process improvement initiatives.
• Experience working with enterprise systems and large, complex datasets to inform decision making and performance outcomes.

Offerings/ Benefits/ Culture:

The University offers excellent conditions and benefits such as:

• Flexible working arrangements
• Family-friendly policies
• On campus Gym, Medical services, Cafes, Post office, Supermarket and Early Childhood Education and Care facilities.
• Professional Development offerings (study assistance, corporate programs and discounts)
• Innovative work environment with a diverse and inclusive culture
• Access to Employee Assistance Program and a corporate private Health Plan (Bupa)

What we need from you:

To be considered for this position, we require your CV and a 1-page cover letter addressing your experience in leading workflow optimisation/system improvement.

Submit your Application through the “Apply Now” tab. We kindly ask that you take this opportunity to align your application with the Position Description, ensuring that your skills and experience are clearly articulated in connection with the specific requirements of the role.

If you are initially shortlisted, you may be asked to complete an online one-way video interview. There will be a list of pre-set questions that will need to be answered within a stipulated time.

Working rights: Applicants who wish to apply for this position must have valid working rights at the time of submission.

WWVP: The University of Canberra is committed to the safety of vulnerable and young people. As such, the successful candidate will be required to have a current ACT working with vulnerable people registration.

For job specific information: please contact Cathy Meng, Associate Director, Global Admissions, on Cathy.Meng@canberra.edu.au.

For recruitment and application questions: please contact the Talent Solutions team on 02 6206 3867 or email uctalent@canberra.edu.au. If you would like to request a reasonable adjustment to the selection process, please feel free to contact us.

Closing date: 11.55pm, Sunday 17 May 2026

Posted: 04/05/2026