Faithful to the Holy Cross tradition in education, Stonehill College is committed to developing its students' moral, spiritual, intellectual, physical, and social competencies and seeks to build and sustain a campus community that embraces diversity and inclusion in its teaching, learning, living, and working. Stonehill values the diversity of persons, opinions, and cultural and religious perspectives. In fulfillment of its motto, Lux et Spes (“Light and Hope”), the College cultivates in its students the competence to think, act, and lead with courage toward creating a more just and compassionate world.
This position will be responsible for day-to-day gift processing, constituent demographic data updates, and reporting, ensuring timely and accurate data entry, gift processing, acknowledgement, and reporting.
Essential Duties & Responsibilities
- Primarily responsible for the data entry of charitable gifts to the College in the Advancement database system.
- Oversee aspects of the matching gift processing, including gift entry and donation confirmation, as well as usernames & passwords for matching gift companies’ confirmations.
- Interacts with the Controller’s Office to ensure proper gift processing.
- Prepares gift acknowledgement/receipt correspondence. Prepares and generates all donor thank-you letters & tax acknowledgments daily.
- Tracks and processes In Memory Of and In Honor Of acknowledgments and reporting.
- Scans gift materials into the Advancement database system using document imaging functionality.
- Enters and maintains constituent information and makes necessary updates in the Advancement database to ensure data accuracy and integrity.
- Respond courteously and professionally to donor inquiries via phone or email.
- Supports reporting processes for mailings, events, and donor giving for internal and community partners’ use.
- Maintains the Development Office Retention schedule and follows established retention plans.
- Aids in data projects and performs related duties as assigned by the Director of Advancement Operations.
- Other duties as assigned.
Education & Experience
Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or six months to two years’ related experience and/or training; or equivalent of education and experience.
Interested applicants are asked to submit a resume and cover letter via the URL: https://jobs.stonehill.edu/postings/26469
***Applicants who will enrich the diversity of the campus community are strongly encouraged to apply. Stonehill College is an equal opportunity employer committed to diversity.***
