Advancement Services Coordinator

Job Summary

This position works collaboratively with Advancement, Athletics, Human Resources, and other units to accurately process and maintain gift and biographical records housed in the Advancement database and filing system. The position is key to enabling GGC to cultivate relationships with alumni, donors, and community stakeholders, and to properly acknowledge and steward gifts to the GGC Foundation.

Responsibilities

• Process all charitable gifts made to the GGC Foundation, including cash, check, credit card, online, stock/property, payroll deduction, and gifts in kind—generate gift receipts and acknowledgement letters
• Reconcile financial records with GGC Foundation finance at least monthly
• Produce standard and ad-hoc reports and constituent lists for internal and external distribution, including annual donor statements
• Maintain compliance with CASE Reporting Standards and Management Guidelines, and generate the annual VSE report
• Maintain all paper and electronic donor files in compliance with the Board of Regents records retention policy
• Maintain all biographical information in the donor/alumni database on all current students, employees, alumni, donors, and key community constituents
• Performs audits and ensures integrity of the database; plans, creates, and executes data migrations between accessory systems and Raiser’s Edge
• Creates and updates procedures for data entry consistency and data integrity
• Other duties as assigned

Required Qualifications

• 2 Year / Associate Degree
• 3 years of relevant work experience

Preferred Qualifications

• 4 Year / Bachelors Degree in a related field (accounting, information systems, library science)
• General understanding of development, fundraising, nonprofits, or a related field preferred
• Experience using Raiser's Edge for gift processing and data management
• Blackbaud Raiser's Edge certification
• Experience with data entry and maintenance in a complex database system
• Proficiency in MS Office applications, Internet searching, and social media