Advising Specialist

Compensation

$43,931.00 Annual

Job Description Summary

The application deadline for this position is 11:59pm on April 24, 2026.

Santa Fe Colleges (SF) Charles R. and Nancy V. Perry Center for Emerging Technologies is located in Alachua, Florida, the heart of Florida's high-tech corridor, about 13 miles from SF's Northwest Campus. The Perry Center provides citizens of northern Alachua County an opportunity to receive a college education close to home. The Perry Center focuses specifically on emerging technology degrees. The 30,000 square foot building opened in 2009 and has state-of-the-art laboratories and fully equipped technology classrooms. The Perry Center is located across the street from Progress Park, a growing industrial complex anchored by the University of Florida's Sid Martin Biotech facility.

The Advising Specialist is responsible for providing direction, information, personal attention, care and support to students in Alachua and surrounding counties in the development of their academic and career goals. Advising specialists also provide guidance on the requirements needed to apply to one of SFs limited enrollment programs. Additionally, the Advising Specialist collaborates with the Perry Center Director, Academic Chairs, and department Directors to plan and implement recruitment initiatives. This position will also provide advising support for health science programs located at the main NW campus as needed. Travel between locations may be necessary to best assist students.

Job Description

Responsibilities and Duties Include:

• Assists and participates in all advisement efforts, including pre-requisite and program course academic advisement, using various modes of communication (ex: Navigate, Microsoft Office), embracing progressive advisement and student success in a technology rich environment.
• Tracks students progress into their program of study and provides guidance and assistance as needed.
• Interprets and explains requirements for vocational certificates, terminal and transfer degrees.
• Responds to student inquires and requests in for information in a prompt and efficient manner via phone, email, zoom, social media, etc.
• Participates and engages in recruitment and marketing initiatives across Alachua and surrounding counties to include educational institutions and community programs; supports recruitment efforts at other SF locations as assigned.
• Speaks to small and large groups of potential students and others, explaining programs, career opportunities, educational and career lattices and employment potential.
• Processes and evaluates application and admissions materials from potential students, responding appropriately in a timely manner.
• Works with Academic Chairs and staff to maintain accurate student records, strictly honoring the privacy and security of student records and other sensitive information according to appropriate state, federal and college regulations, policies, and procedures.
• Maintains positive and close relationships with Academic Chairs to ensure a smooth admissions process, assist students with registration and enrollment issues, monitor student progress, provide accurate and timely data, and coordinate tours.
• Completes reporting requirements for internal and external stakeholders.
• Networks with area schools and industry partners.
• Collaborates with SFs Counseling Center, Career Resources Center, Office for Admissions, High School Dual Enrollment, and other offices across campus to support students continued success.
• Works as a positive and effective team member in a dynamic environment.
• Provides service to the college through participation in events, committees, and other college activities.
• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
• Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.
• Provides service excellence through courteous, informed, accessible, and professional engagement.
• Performs other duties as assigned.

Reports to: Chair, Biotechnology, Dental, and Pre-Health Sciences Programs

QUALIFICATIONS

Required: A bachelors degree in education or a relevant field with two (2) years of experience in academic advisement, student affairs, student services, counseling, mentoring, or recruitment or a combination of education and experience equal to six (6) years is required.
Additional Requirements: A criminal background check will be conducted. Must be able to lift/carry up to 20 pounds without assistance. Applicants must have a valid Florida Class E Operator (drivers) license and be authorized to drive for the college.

General Knowledge, Skills, and Abilities

• Ability to work successfully in a multi-cultural environment.
• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
• Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.
• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
• Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
• Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
• Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
• Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
• Results Orientation – proven ability to set and exceed established targets.
• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
• Detail Oriented - Proven accuracy and attention to detail.
• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

Application Process:

All applicants must submit a completed online application, a letter of intent, an up-to-date resume, and unofficial college transcripts (if applicable) to be considered for this position. Official transcripts must be submitted prior to any employment offer when academic credentials are the basis for meeting minimum qualifications. Unofficial transcripts are only accepted for review purposes.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo

Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: equity.officer@sfcollege.edu

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.