Application Open:
Full-Time
Job Purposed:
The Academy is MBZUAI’s executive education arm, delivering
leadership programmes, executive training, and self-paced Al
literacy courses to government and private-sector partners across
the region. Our learning experience platform (LXP), our automation
layer, and the data behind both are central to how those programmes
are delivered. The Al Tech Specialist keeps that environment
running and helps build what comes next. Day to day, you will work
on LXP requests from our partner organizations – access, enrolment,
content, reporting, and troubleshooting. Alongside that, you build
the automations and Al agents that reduce repetitive work for the
team and support the rollout and deployment of The Academy’s data
and reporting infrastructure. The role is a deliberate mix of
operational and technical work. You do not need to be a software
developer, but you do need to understand how these systems connect,
communicate confidently with partners, vendors, and internal teams,
and be trusted to cover the function when the Lead is out of
office.
Key Responsibilities:
Learning Platform Operations
- Own the LXP support queue: resolve requests on access,
enrolment, content availability, and platform issues within agreed
response times.
Onboard and off-board partner organizations, including
accounts, cohorts, permissions, and course assignments.
Upload, configure, and quality-check course content ahead of
each cohort launch.
Produce and share partner and programme reports, validating
figures before they are issued.
Maintain documentation for recurring issues so resolutions are
repeatable across the team.
Partner and Stakeholder Management
- Act as a professional point of contact for partner
organizations on all platform matters.
- Manage escalations with the LXP vendor and MBZUAI IT through to
resolution.
- Coordinate with programme teams, Marketing &
Communications, and Finance during cohort launches and delivery
periods.
- Represent the function and maintain continuity of service when
the Lead is unavailable.
Automation and AI Workflows
- Build, test, and maintain workflow automations using n8n and
comparable tools.
- Support the development and deployment of internal Al agents
that remove recurring manual tasks from team member.
- Integrate the systems these workflows depend on: n8n, LLMs,
Databases, LXP, Salesforce, Microsoft 365, web forms, and reporting
tools.
- Monitor automations in production, investigate failures, and
implement fixes.
- Document each workflow so it can be maintained by someone other
than its author.
Data and Reporting Infrastructure
- Support the implementation of The Academy’s databases and data
warehouse in line with the agreed architecture.
- Clean, standardize, and consolidate programme, participant, and
alumni data.
- Migrate records and content into the agreed single source of
truth and apply data-structure and naming conventions
consistently.
- Prepare datasets for dashboards and leadership reporting.
Professional Experience:
Essential
- Three or more years in technical operations, systems
administration, or digital learning operations.
- Experience administering an LMS or LXP and managing a support
queue with defined response expectations.
- Practical experience with workflow automation tools such as
n8n, Make, Zapier, or Power Automate.
- Strong data-handling ability: advanced spreadsheet skills and
confidence cleaning and restructuring large or inconsistent
datasets.
- Technical literacy sufficient to understand how connected
systems work, brief IT and vendors precisely, and assess whether a
proposed fix is sound.
- Professional written and spoken English, with the judgement to
manage external partner communication independently.
- Organized, self-directed, and able to own a workstream.
Preferred
- Administrator experience with a modern LXP (Sana, Docebo,
360Learning, LearnUpon).
- Scripting ability in Python or JavaScript for data processing
and integration work.
- Exposure to Al and LLM tooling: prompt design, API
integrations, or agent frameworks.
- Salesforce administration and Power Bl or an equivalent
reporting tool.
- Working Arabic for bilingual content and regional partner
communication.
- Background in higher education, executive education, or
corporate learning.