Alumni Engagement Coordinator

Job Description:

• Office of the Vice-President (Advancement and Community Engagement)
• Full-time (100%), permanent position with a high-impact, collaborative team
• Base salary will be in the range $95,361.61 – $102,302.91 + 17% super (HEW Level 6)
• Based at our vibrant and picturesque St Lucia location

About This Opportunity

We are seeking a proactive and relationship-driven Alumni Engagement Coordinator to join our Advancement and Community Engagement team. In this purposeful role, you will design and deliver high-impact alumni engagement initiatives that vary in size and complexity, to strengthen lifelong connections between UQ and its global alumni community.

Working within a collaborative, multidisciplinary environment, you will partner closely with internal and external stakeholders and central teams to create meaningful experiences that support UQ’s strategic priorities, philanthropic outcomes and community impact.

Key responsibilities will include but are not limited to:

• Under the broad direction of the Manager, coordinate high impact, sustainable alumni engagement initiatives designed to engage with UQ’s alumni community.
• Advise internal stakeholders on alumni engagement activities to ensure a coordinated, University-wide approach.
• Manage relationships with diverse internal and external stakeholders, maintaining a strong understanding of UQ’s target audiences.
• Represent Advancement and Community Engagement at events and functions and liaise with or host external presenters and guests.
• Plan and promote engagement initiatives to maximise participation and impact, ensuring messaging aligns with Advancement and University strategic priorities.
• Work with external suppliers to secure optimal outcomes for event logistics, including venues, catering, photography and audiovisual requirements.
• Prepare all event briefing material, such as event proposals, run sheets, briefing notes and guest lists and ensure these are distributed in a timely manner.
• Collaborate with Advancement colleagues on pre- and post-event communications to ensure strategic objectives are met and engagement opportunities are maximised.
• Monitor engagement metrics, update data promptly, and adjust programming to meet targets.
• Partner with the Annual Giving team and internal stakeholders to integrate giving opportunities into engagement activities and support donor development.
• Oversee program budgets, provide recommendations on priorities and expenditure, and prepare detailed budgets and reports for each initiative.

Travel and Out of Hours Work

• Some event-related travel may be required.
• Occasionally, the Alumni Engagement Coordinator will be required to work after hours and weekends.

About You

You will bring a blend of strategic thinking, operational excellence and interpersonal capability, along with:

• A tertiary qualification with relevant experience, or substantial professional experience in alumni, community or stakeholder engagement.
• Demonstrated experience planning and delivering high-quality events or engagement initiatives that achieve strong participation and outcomes.
• A sound understanding of alumni engagement principles and their role in supporting fundraising, volunteering and advocacy.
• Strong organisational and planning skills, with strong attention to detail, initiative and sound judgment and the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proven ability to work collaboratively with diverse stakeholders in a service-oriented, relationship-focused setting.
• High-level communication and interpersonal skills, with emotional intelligence and discretion when managing sensitive information.
• Proficiency with digital tools including CRM systems, event management platforms and project management software.
• Flexibility to work occasional evenings, weekends and undertake limited event-related travel.

About Advancement and Community Engagement

Advancement and Community Engagement (ACE) leads UQ’s social impact-focused portfolio. This includes oversight of philanthropic partnerships, The Queensland Commitment, global alumni engagement, community engagement and events, and relationship management systems and services.

We are committed to positioning UQ as a worthy destination for philanthropy, ensuring future generations have access to educational opportunity and that we continue to deliver world leading research and innovation.

Equally, our focus is on building strong relationships with more than 365,000 alumni worldwide, as Change-Makers. Together we create opportunities to share knowledge, skills, ideas and provide mentoring and peer coaching opportunities, that provide lifelong beneficial partnerships.

To learn more about philanthropy at UQ visit https://alumni.uq.edu.au/giving/. To learn more about Advancement’s alumni engagement activities, visit https://alumni.uq.edu.au/. To learn more about The Queensland Commitment, visit https://partners-community.uq.edu.au/queensland-commitment.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on-campus childcare, affordable parking, and salary packaging.

Interested?

For more information about this opportunity, please contact Kathryn Cowe, Manager, Alumni Engagement at k.cowe@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section.

Other Information

Pre-employment checks may include: verification of the right to work in Australia, qualifications and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623.

Applications close 4 May 2026 at 11.00pm AEST (R-63347). Please note that interviews have been tentatively scheduled for the week commencing 11 May