Program Specialist, Outreach Programs Short-Term Hourly (Temporary)

DESCRIPTION

Under the direction of the Director of Student Activities and Community Outreach, serve as a liaison to high school district, campus and community organizations and general public on matters related to recruitment and outreach; participate in campus and community events and activities, assist in setting priorities for marketing, solicitation and showcasing college programs and services.

REPRESENTATIVE DUTIES

E= indicates essential elements of the position

• Develop, plan and organize a variety of student and community- related programs, events and activities, city and organizational fairs, festivals, campus activities and meetings. (E)
• Assist in the development and implementation of strategies to promote attendance at Antelope Valley College and higher education institutions. (E)
• Assist in developing and implementing strategies to promote recruitment and retention at AVC including but not limited to high school orientations and welcome week activities. (E)
• Coordinate the dissemination of college program and service information and the financial aid process to a variety of populations via presentations, direct mail campaigns, telephone campaigns, etc. (E)
• Serve as a liaison between prospective students, current students and college departments. (E)
• Serve as a liaison to community groups, organizations, other higher education institutions, the high schools, middle schools and/or elementary schools. (E)
• Plan and conduct student, campus and community events. (E)
• Attend and participate in community, city and organizational fairs, festivals and meetings and committees.
• Assist in the maintenance of a database of prospective students and community contacts, provide follow up activities, prepare handbooks, public relations materials and policies to assist and aid in enrollment related activities.
• Assist in office record keeping and filing activities, assemble data and prepare reports, maintain a variety of equipment and inventory.
• Recruit, train and provide work direction student ambassador corps including but not limited to initial and on-going training, meetings, office duties, and off-site staffing of events.
• Maintain correct knowledge of computer and related techniques that affect recruitment and retention and enrollment management practices.
• Some travel required.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Any combination equivalent to graduation from high school and training or at least two years of work experience with high school students, college students, and/or target groups in marketing, public relations and information campaigns; experience giving oral presentations.

LICENSES AND OTHER REQUIREMENTS

• Valid Driver’s License and current auto insurance as required by state law
• Work a variable schedule to accommodate evening, weekend and holiday hours

KNOWLEDGE OF :

• Methods and techniques in working with prospective students
• Methods and techniques in working with college students and groups
• Modern office practices, procedures and equipment
• Statistical record-keeping techniques
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Excellent oral and written communication skills
• Interpersonal skills using tact, patience and courtesy

• Principles of training and providing work direction

• Concepts of recruitment, marketing and public relations
• Proper lifting techniques

ABILITY TO:

• Learn applicable section of State education code and other applicable laws
• Learn and apply district operations, policies, and objectives
• Learn and apply the philosophy, objectives, and policies of student services
• Work a flexible schedule involving evening, weekend and holiday hours
• Learn, understand and explain college preparatory curriculum for high school students, college curriculum and regulations
• Learn, understand and explain Financial Aid application and general processes
• Lift, move and break down equipment, displays, furniture and totes used for various events and presentations
• Maintain accurate records
• Work independently with little supervision
• Meet schedules and deadlines
• Establish and maintain cooperative and effective working relationships with others
• Direct a team of student workers
• Communicate effectively in all methods of communications with diverse populations
• Travel within the service area of the college

OTHER INFORMATION

WORK ENVIRONMENT

• Indoor and outdoor work environment
• May be in excess heat or cold weather
• Evening, weekend and holiday hours
• Driving a vehicle to conduct work as required by position

PHYSICAL EFFORT

• Walking to review activity program and sites
• Standing to disseminate information
• Lifting heavy objects up to 50+ pounds
• Pulling/Pushing heavy objects on dollies or carts

APPLICATION PROCESS
This position requires the following documents to be attached to your online application in order to be considered:

• Application
• Current resume
• Letter of intent that addresses minimum and desirable qualifications.
• Scanned copy of official transcripts with required degree(s). Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application and must identify graduate level coursework.

Applications with incomplete information (i.e., statements such as "see resume") or missing documents will not be considered.

SUPPLEMENTAL INFORMATION

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply.
• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position.
• Residency within a reasonable geographical area of the college may be necessary.
• Travel expenses for pre-employment interviews and employment processing will not be authorized.
• Short Term Hourly (Temporary) Employees and Professional Experts: May work up to 25 hours a week (not to exceed 100 hours per month), total not to exceed 999 hours for a total of 100 days. (Days are counted regardless of the number of hours worked per day).

VISA
AVC does not sponsor visas.

ACCOMMODATIONS
If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at [contact details available in the full listing].

COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.
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Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police