"Applications Specialist (HR)"

PRIMARY DETAIL

• $111,643 to $121,045 (HEW Level 7) plus 17% employer’s superannuation contribution and annual leave loading
• 2 Year FTC Role | Hybrid | Work with a strong collaborative team
• Based at Macquarie University, Wallumattagal Campus, North Ryde

About the Role

The Applications Specialist (HR) will be responsible for the configuration, maintenance, and support of Workday, helping to ensure the system runs smoothly and accurately. The role includes troubleshooting issues, including those related to integrations with other business systems and HR Functions. You will provide subject matter expertise to support system stability, data integrity, and ongoing improvements across HR and payroll-related projects.

Key Responsibilities

• Collaborate with HR, Payroll and IT stakeholders to identify and implement system improvements, automation opportunities and process efficiencies
• Configure, maintain and enhance Workday business processes across multiple HR modules
• Assist with troubleshooting configuration and integration issues between Workday and systems such as Ascender Pay and Kronos
• Provide subject matter expertise to ensure alignment of Workday and related applications with business requirements and University policies
• Contribute to the configuration and limited support of Kronos where required, particularly for time and attendance and integration with Workday and Ascender
• Manage and resolve incidents, requests and change activities within IT service management processes
• Maintain technical and functional documentation for Workday, Ascender and integrations
• Participate in release testing, change management and production deployments
• Provide guidance and knowledge sharing to colleagues to build capability across the Application Services team

About You

You are an experienced IT professional with expertise in configuring, supporting and optimising Workday across multiple HR modules. You understand how Workday connects with HR and payroll systems and are comfortable troubleshooting integrations, data flows and business process issues, including those involving payroll platforms such as Ascender Pay. You are also familiar with Kronos or similar workforce management systems and have a solid grasp of time and attendance concepts. You bring strong problem-solving skills, a collaborative mindset and a customer-focused approach to supporting critical business applications in a complex enterprise environment.

Reporting to the Application Services Manager (HR), you will have:

• Experience in configuring and maintaining Workday business processes across multiple functional areas
• Good understanding of Workday security, reporting and integration concepts
• Experience supporting or troubleshooting integrations between Workday and payroll systems such as Ascender Pay
• Familiarity with Kronos or similar time and attendance systems (Desirable)
• Ability to translate business needs into effective system solutions and improvements
• Strong analytical and problem-solving skills with attention to data integrity and process efficiency
• Experience working with HR, Payroll and IT teams to deliver system enhancements and resolve complex issues
• Clear communication and documentation skills, with a collaborative and service-oriented approach

To Apply

To be considered for this position, please apply online and attach your resume and a separate cover letter addressing the selection criteria below:

• Demonstrated expertise in Workday support, configuration and integration management across multiple HR modules
• Experience troubleshooting integrations between Workday and payroll systems such as Ascender Pay
• Demonstrated experience across the full application lifecycle including requirements analysis, configuration, testing, release management and maintenance
• Proven ability to lead incident resolution, problem management and post-incident analysis
• Strong analytical and documentation skills, including the ability to translate business requirements into technical outcomes
• Excellent time management skills and the ability to prioritise competing demands effectively
• Working knowledge of Kronos or similar time and attendance systems (desirable)

Kindly please note that this position requires a criminal record check.

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:

• 17% Superannuation
• Subsidised onsite parking options
• Flexible working options
• Training and professional development
• Onsite childcare facilities
• Discounted health insurance (Medibank)
• Onsite vacation care
• Employee Assistance Program
• Subsidised membership at the Sport & Aquatic Centre
• Onsite GP, imaging & physio clinics

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

04/12/2025 11:59 PM

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.