"Area Manager, FAS Libraries"

Job Summary

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the FAS campus. To accomplish this mission, OPRP relies on a unique set of IT systems and applications to fulfill its day-to-day business needs.

Duties & Responsibilities

Responsible for directing a wide range of support functions and all activities relating to building operations, building systems, security, maintenance, services, and facility budget control for FAS locations, including Widener Library, Lamont Library, Pusey Library, Houghton Library, and Harvard Library (HL) locations, including the Harvard Depository/RMS. Manage and oversee the security program for all FAS Libraries and HL. The FAS portfolio totals 800,000 Sq. Ft., and the HL portfolio totals 200,000 Sq. Ft., combined budgets $10M+.

Job-Specific Responsibilities:

• Lead all aspects of building operations to ensure the highest quality service is provided.
• Provides leadership, supervision, and guidance to building operations and administrative staff, door checker staff, and contractors, including maintenance, security, mail, and custodial staff.
• Serve with a dotted-line reporting relationship to the H Director of Administration and Finance and as a member of the Senior Administrative Team, participate in strategic planning and goal setting for the FAS and HL organizations.
• Establish and oversee processes needed for maintenance, emergency repairs, safety program, and renovations.
• Develops, prepares, and manages annual building budgets and requests.
• Develops long-range maintenance and life cycle costing plans for building systems.
• Manage and oversee the security program for all FAS and HL library locations (including but not limited to Widener, Lamont, Pusey, Houghton, Tozzer, Yenching, Fine Arts/Littauer, Loeb Music, Cabot/Science Center, Statistics/Science Center, Math/Science Center, Film Archives/Carpenter Center, Audio Preservation/Story St., Physics/Jefferson Lab, 625 Massachusetts Ave., 90 Mt. Auburn St., 8 Story St. and 1000 Mass. Ave).
• Serve as the primary point of contact during library building emergencies, renovations, and security incidents across FAS and HL locations.
• Work closely with Harvard University Police Department, external agencies, and relevant organizations to anticipate and address security concerns and develop security programs for the Libraries.
• Collaborate with the Library Preservation team to ensure environmental conditions meet preservation standards.
• Meet regularly with library department heads to ensure building operations and security needs are addressed and understood.
• Oversee and reviews computer-based HVAC, security & fire systems, monitors safety compliance, coordinates inspections, and ensures adherence to applicable codes and regulations.
• Continually manage and monitor project and work order systems to ensure timely and effective completion of work
• Partner with OPRP and Harvard University Office for Sustainability to implement best operations and maintenance practices, and to actively support FAS greenhouse gas and energy reduction goals.

Qualifications

Basic Qualifications:

Bachelor's degree plus 10+ years of progressive work experience managing facilities OR, in lieu of a degree, at least 12 years of progressive work experience managing facilities. Proven ability to analyze and resolve large-scale facility, logistical, and organizational issues. Strong computer and data analysis skills. Previous supervisory experience.

Additional Qualifications and Skills:

BA/BS preferred. Professional, with ability to communicate effectively with faculty and senior administrators. Diplomacy, negotiation, and consensus-building skills.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Compensation Range/Rate: The salary will be determined based on the position and the candidate's relevant experience.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal
• Other Information: All formal offers will be made by FAS Human Resources.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 059. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.