ASM Accountant

Job Summary

As the ASM Accountant, you will play an important role in supporting the Associated Students of Madison (ASM) by managing finances for student-led initiatives. Your job will involve helping both staff and student organizations with budgeting and purchasing needs.

You won't just focus on numbers; you'll also provide advice on financial matters, helping students understand rules and policies related to their funds. Your work will help streamline purchasing processes and ensure that all financial activities comply with the university's guidelines.

As the ASM Accountant, you will have the following key responsibilities:

• Financial Support: Serve as the primary point of contact and advisor for policy matters regarding ASM financial operations.
• Operational Support: Assist with smooth purchasing and budgeting for staff and student groups.
• Policy Compliance: Ensure all financial activities align with organizational standards and institutional regulations.
• Empower Students: Help student leaders and General Student Services Fund (GSSF) groups maximize their impact through sound fiscal management and education.

Key Job Responsibilities

• Provides and prepares budgets and projections based on existing data and established policies and procedures
• Organizes, prepares, and updates financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions
• Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures
• Assists and coordinates purchasing activities within ASM and GSSF groups, and advises students and staff on best financial practices
• Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements solutions as needed
• Prepares and/or approves financial transactions and payments
• Develops and maintains automated financial systems, recommending controls to ensure system reliability and data integrity
• Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports