School of Medicine (SOM) and the Johns Hopkins Health System (JHHS). The Assistant Administrator Clinical partners with the Administrator to maintain sustainable financial success, implementing continuous performance improvement, and helping develop new programs. The Assistant Administrator is responsible for the clinical practice operations and annual revenue generated by physicians and advanced practice providers.

Specific Duties & Responsibilities

Financial

• Manage divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation.
• Meet or exceed operating target set by the department and school and participate in annual performance improvement goals.
• Review monthly account and/or business plan activity, correct errors, and identify and report problems or discrepancies.
• Reconcile monthly financial statements between JHM entities.
• Provide financial and other operational reports, as needed, for JHM, JHHS, JHU, and departmental leadership.
• Provide, review, and analyze the clinical practice finances of the assigned area(s).
• Develop appropriate billing strategies to maximize annual charges.
• Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting.
• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines and applicable JHU policies.
• Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
• Develop the annual operating budget for submission.
• Assist with the clinical budgeting process and ensure performance improvement on the bottom line.
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.
• Prepare, or ensure the correct preparation of, various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
• Prepare electronic budgets and expenditure transfers.

Operations Management

• Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations.
• Provide practice management leadership as needed to all faculty practices
• Ensure patient access goals are met for clinic visits and other appointment scheduling.
• Develop systems for administrative workflow in accordance with departmental goals.
• Manage departmental operations to ensure patient-centered activities and maximize patient satisfaction scores.
• Utilize patient satisfaction data to identify opportunities for improvement in departmental workflow and improve patient satisfaction.
• Investigate and respond to patient complaints
• Ensure appropriate levels of staffing in all administrative areas.
• Make recommendations to improve space utilization and define needs and justification for additional space to appropriate leaders.

Program/Project Planning & Development

• Support the development of tactical business plans in conjunction with administrative leaders.
• Develop project plans for identified opportunities, establish project goals, objectives and outcomes, secure leadership support and endorsement.
• Determine project timelines to accomplish identified goals with milestones.
• Assist in the implementation of projects, utilize organizational skills to execute steps of implementation, monitor progress towards outcomes and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration.
• Evaluate project outcomes, collect data to determine efficiency, make and implement recommendations to improve outcomes or processes, develop summary reports, and make recommendations to leadership.

Human Resources

• Work closely with department, SOM and Central, and JHHS Human Resources staff on routine and non-routine HR issues.
• Ensure performance management is carried out consistent with appropriate policies.
• Provide recommendations for staffing resource allocations.

In addition to the duties listed above

• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines and applicable JHU policies.
• In partnership with Grants and Contract Analyst, monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership
• Evaluate project outcomes, collect relevant data to determine efficiency of project, make and implement recommendations to improve outcomes or processes, develop written summary reports and make recommendations to the leadership
• Make recommendations about opportunities to improve space utilization and define needs and justification for additional space to the administrator and chair along with ensuring appropriate levels of staffing in all administrative areas.

Minimum Qualifications

• Bachelor’s Degree in Finance, Accounting, Business, Health Care Administration or related field.
• Six years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a division within a clinical department, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resource).

• Supervisory experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Three plus years supervisory experience with planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources

Classified Title: Assistant Administrator - Clinical
Role/Level/Range: ATP/04/PF
Starting Salary Range: $87,635 - $153,545 Annually ($130,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F; 8:30 to 5:00
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Ped Immunology
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

School of Medicine (SOM) and the Johns Hopkins Health System (JHHS). The Assistant Administrator Clinical partners with the Administrator to maintain sustainable financial success, implementing continuous performance improvement, and helping develop new programs. The Assistant Administrator is responsible for the clinical practice operations and annual revenue generated by physicians and advanced practice providers.

Specific Duties & Responsibilities

Financial

• Manage divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation.
• Meet or exceed operating target set by the department and school and participate in annual performance improvement goals.
• Review monthly account and/or business plan activity, correct errors, and identify and report problems or discrepancies.
• Reconcile monthly financial statements between JHM entities.
• Provide financial and other operational reports, as needed, for JHM, JHHS, JHU, and departmental leadership.
• Provide, review, and analyze the clinical practice finances of the assigned area(s).
• Develop appropriate billing strategies to maximize annual charges.
• Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting.
• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines and applicable JHU policies.
• Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
• Develop the annual operating budget for submission.
• Assist with the clinical budgeting process and ensure performance improvement on the bottom line.
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.
• Prepare, or ensure the correct preparation of, various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
• Prepare electronic budgets and expenditure transfers.

Operations Management

• Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations.
• Provide practice management leadership as needed to all faculty practices
• Ensure patient access goals are met for clinic visits and other appointment scheduling.
• Develop systems for administrative workflow in accordance with departmental goals.
• Manage departmental operations to ensure patient-centered activities and maximize patient satisfaction scores.
• Utilize patient satisfaction data to identify opportunities for improvement in departmental workflow and improve patient satisfaction.
• Investigate and respond to patient complaints
• Ensure appropriate levels of staffing in all administrative areas.
• Make recommendations to improve space utilization and define needs and justification for additional space to appropriate leaders.

Program/Project Planning & Development

• Support the development of tactical business plans in conjunction with administrative leaders.
• Develop project plans for identified opportunities, establish project goals, objectives and outcomes, secure leadership support and endorsement.
• Determine project timelines to accomplish identified goals with milestones.
• Assist in the implementation of projects, utilize organizational skills to execute steps of implementation, monitor progress towards outcomes and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration.
• Evaluate project outcomes, collect data to determine efficiency, make and implement recommendations to improve outcomes or processes, develop summary reports, and make recommendations to leadership.

Human Resources

• Work closely with department, SOM and Central, and JHHS Human Resources staff on routine and non-routine HR issues.
• Ensure performance management is carried out consistent with appropriate policies.
• Provide recommendations for staffing resource allocations.

In addition to the duties listed above

• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines and applicable JHU policies.
• In partnership with Grants and Contract Analyst, monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership
• Evaluate project outcomes, collect relevant data to determine efficiency of project, make and implement recommendations to improve outcomes or processes, develop written summary reports and make recommendations to the leadership
• Make recommendations about opportunities to improve space utilization and define needs and justification for additional space to the administrator and chair along with ensuring appropriate levels of staffing in all administrative areas.

Minimum Qualifications

• Bachelor’s Degree in Finance, Accounting, Business, Health Care Administration or related field.
• Six years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a division within a clinical department, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resource).

• Supervisory experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Three plus years supervisory experience with planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources

Classified Title: Assistant Administrator - Clinical
Role/Level/Range: ATP/04/PF
Starting Salary Range: $87,635 - $153,545 Annually ($130,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F; 8:30 to 5:00
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Ped Immunology
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm