- Oversee travel arrangements for designated department guests,
including speakers, presenters, and students
- Arrange payments, honoraria, and reimbursements for guests or
students without direct access to Concur; process internal travel
reimbursements for students using Concur and for visitors using
Candex
- Serve as the Business Manager's designee for Concur
reconciliation
- Oversee office and breakroom supplies for the main office
- Manage access to department spaces; greet faculty, students,
staff, and guests; provide information in response to inquiries;
and direct individuals to the appropriate person or place
- Manage and distribute incoming and outgoing mail and coordinate
with facilities regarding building maintenance and repairs
Faculty and Staff Personnel Administration
- Liaise with the COS Faculty Affairs teams regarding personnel
matters, including faculty hiring, merit reviews, tenure, and
promotion
- Hire, manage, and oversee student employees for the front
office
- Serve as the Concur and student employment backup for the
department Business and Operations Manager
- Submit and track new positions, including postdoctoral fellows,
research and administrative staff, temporary non-students, student
employees, and visiting scholars and students
Scheduling Management for Department Meetings and Events
- Oversee centralized schedules for all shared department spaces,
including conference rooms, part-time faculty offices, and hoteling
offices
- Coordinate schedules for department events and other key
department business
- Manage department events, including fall orientation, the
annual poster session, Graduate Open House, and graduation
- Coordinate social events for student groups, including the
Graduate Student Association and the Northeastern University
Chapter of the American Chemical Society
Communications and Web Content Management
- Liaise with the COS Marketing and Communications team regarding
website content postings
- Manage department internal sites, distribution lists, and
social media accounts
- Create marketing and branded materials to advance department
recruitment efforts, including newsletters, welcome packets, and
announcements
- Travel to scientific meetings to staff department recruitment
tables, as needed
Additional Accountabilities
- Complete special projects as assigned
- Use a purchasing card and complete regular reporting
- Manage reimbursements for students, employees, and guests
- Supervise student workers
Minimum Qualifications
- Bachelor's degree required
- Minimum of three years of relevant professional experience in
an academic, business, or related environment
- Strong organizational, communication, and time management
skills
- Ability to assist and work with faculty, students, staff, and
guests in an academic or similar professional environment
- Proven ability to work independently and as a member of a team
in a fast-paced environment
- Ability to manage confidential and sensitive information
- Experience with Banner, Concur, Candex, or Workday
Applicants must include the following documentation with their
application:
1. Resume
2. Cover Letter
The University is unable to work sponsor for this role, now or in
the future.
Position Type
General Administration
Additional Information
Northeastern University considers factors such as candidate work
experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit
eligible employees. This includes medical, vision, dental, paid
time off, tuition assistance, wellness & life, retirement- as
well as commuting & transportation. Visit
https://hr.northeastern.edu/benefits/ for
more information.
All qualified applicants are encouraged to apply and will receive
consideration for employment without regard to race, religion,
color, national origin, age, sex, sexual orientation, disability
status, or any other characteristic protected by applicable
law.
Compensation Grade/Pay Type:
107S
Expected Hiring Range:
$53,615.00 - $75,728.75
With the pay range(s) shown above, the starting salary will depend
on several factors, which may include your education, experience,
location, knowledge and expertise, and skills as well as a pay
comparison to similarly-situated employees already in the role.
Salary ranges are reviewed regularly and are subject to
change.
To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Administrative-Coordinator_R142134
je-a62f01ac1bba490f86094fa1a7783c51
