Hiring Department
Advancement Services
Job Description
JOB SUMMARY
The Assistant Director of Data Management provides leadership for advancement data governance, database integrity, records management, and business process improvement within the Division of University Advancement. This position develops and maintains data standards, audit processes, and operational procedures to ensure the accuracy, security, and reliability of advancement information. The role partners closely with Advancement leadership, Information Technology, and campus stakeholders to support reporting, data analytics, system enhancements, and strategic decision-making. The Assistant Director oversees programming staff, manages database-related projects, and serves as a subject matter expert for data management best practices. The position plays a critical role in maximizing the effectiveness of advancement systems and supporting philanthropic, alumni engagement, and operational goals.
PRIMARY RESPONSIBILITIES
Data Governance, Integrity, and Compliance – 30%
• Develops and implements data management strategies, standards, policies, and audit processes aligned with divisional and university objectives.
• Establishes and maintains data entry standards, operational procedures, and quality control measures to ensure data accuracy and consistency.
• Leads ongoing data integrity reviews, audits, cleansing initiatives, and database maintenance activities.
• Ensures compliance with data security, privacy, regulatory requirements, and advancement industry best practices.
• Identifies and resolves data anomalies through analysis, validation, and continuous process improvement.
Database Administration and Business Process Improvement – 25%
• Supports database enhancements, system configurations, data imports, exports, and database health initiatives.
• Collaborates with IT and Advancement leadership to improve database performance, operational workflows, and CRM functionality.
• Assists with the design, evaluation, and implementation of database structures, validation tables, and business process improvements.
• Researches database technologies, products, and services and provides recommendations supporting future system development and modernization.
• Develops procedures that promote efficient, scalable, and user-friendly business operations.
Reporting, Analytics, and Stakeholder Collaboration – 25%
• Partners with advancement leadership, IT, data stewards, and university stakeholders to identify reporting and data management needs.
• Assists in developing business intelligence strategies, reporting frameworks, and standardized data insights.
• Serves as subject matter expert for data collection, reporting processes, data submissions, and information extraction activities.
• Provides consultation and guidance to stakeholders regarding data governance, reporting standards, and best practices.
• Collaborates with internal and external partners to improve data infrastructure and support strategic decision-making.
Leadership, Supervision, and Strategic Planning – 20%
• Supervises and develops a team of programmers, providing direction, project oversight, and performance management.
• Oversees project planning, implementation, and execution for database and process improvement initiatives.
• Develops training materials and delivers education on data standards, procedures, and operational practices.
• Establishes annual goals, performance metrics, and business plans for the programming team.
• Fosters effective collaboration across university units to support successful adoption of data governance policies and initiatives.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Work is primarily performed in a professional office environment with extensive computer use and frequent interaction with university leadership, Advancement staff, IT professionals, and external partners. The role requires prolonged periods of sitting, viewing computer screens, and handling detailed data and reporting activities. Responsibilities include managing multiple concurrent projects with competing deadlines while maintaining a high degree of accuracy and attention to detail. The position involves sustained analytical thinking, problem-solving, decision-making, and collaboration across diverse stakeholder groups.
SUPERVISORY RESPONSIBILITIES
Directly supervises and provides leadership to a team of two programmers. Responsibilities include hiring recommendations, onboarding, assigning and monitoring work, coaching and development, performance management, goal setting, prioritization of projects, and ensuring successful completion of department objectives.
Shift
40 hrs/week, Monday - Friday
Minimum Qualifications
"A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
- At least 4 years of experience preferred, including team leadership.
- Proficient in use of reporting software, specifically Excel and PowerBI as well as SQL Server, Dynamics 365, and Microsoft Power tools.