American University is a student-centered research institution
located in Washington, DC, with highly-ranked schools and colleges,
internationally-renowned faculty, and a reputation for creating
meaningful change in the world. Learn more about
American University
Department:
Financial Aid Communication & Service
Time Type:
Full time
Job Type:
Regular
FLSA Status:
Exempt
Work Modality:
Hybrid 01 (On Campus 3-4 Days/Week)
Union:
Excluded
Job Description:
Summary:
This position plays a key role in the administration and oversight
of American University's financial aid programs, with primary
responsibility for the daily service delivery operations within the
Office of Financial Aid and the administration of Yellow Ribbon
Program. The position manages day-to-day service delivery
operations by supervising customer service representative staff,
ensuring adequate front desk coverage, monitoring phone agent
availability and service levels, compiling and disseminating
monthly service metrics, and assisting with troubleshooting
disruptions related to Webex phone, ServiceNow CRM, and Zoom
Scheduler. The Assistant Director manages Yellow Ribbon Program
coordination with the Office of Admissions, Veteran Services
Office, Student Accounts, Washington College of Law, and Office of
Graduate Studies; oversees timely identification, awarding,
revision, and reconciliation of Yellow Ribbon awards; and
coordinates the annual calculation, update, and submission of the
university's Yellow Ribbon Program application. The incumbent also
advises students and families, supports staff training and case
management, and ensures effective, student-centered service
delivery.
Essential Functions:
1.) Financial Aid Office Service Delivery Management
Manage the day-to-day service delivery operations of the Office of Financial Aid. Supervise customer service representative staff; ensure adequate coverage at the financial aid front desk; monitor phone agent availability and service levels; compile and disseminate monthly service metrics, including phone and walk-in statistics; and assist in troubleshooting disruptions related to Webex phone, ServiceNow CRM, and Zoom Scheduler. Support consistent, responsive, and student-centered service…
delivery across communication channels
2.) Management of the Yellow Ribbon Program
- Manage the Yellow Ribbon Program in coordination with the
Office of Admissions, Veteran Services Office, Student Accounts,
Washington College of Law, and Office of Graduate Studies. Identify
eligible students in a timely manner; award, revise, and reconcile
Yellow Ribbon awards; and coordinate with university stakeholders
to annually calculate, update, and submit the Yellow Ribbon Program
application. Ensure program administration aligns with applicable
federal, institutional, and university requirements.
3.) Counseling and Financial Aid Advising
- Advise and counsel prospective and enrolled students, families,
and university administrators regarding federal, state, and
institutional aid programs. Explain regulations, policies,
compliance expectations, need analysis, verification requirements,
budgeting considerations, and the application of aid within the
financial aid process.
4.) Training, Case Management, and Reconciliation
- Train financial aid staff and support case management by
maintaining deep knowledge of federal and institutional regulations
and office procedures. Reconcile student records and aid activity
as needed, support issue resolution, and promote consistent
application of policies, procedures, and service standards across
the office.
Supervisory Responsibility:
- Yes. Supervises customer service representative staff and one
Financial Aid Counselor.
Competencies:
- Serving Customers.
- Acquiring and Analyzing Information.
- Making Accurate Judgments and Decisions.
- Championing Customer Needs.
- Building and Supporting Teams.
- Managing Talent.
Position Type/Expected Hours of Work:
- Full-time.
- 35 hours per week.
Salary Range:
- $70,000.00 - $80,000.00 annually.
Required Education and Experience:
- Bachelor's degree or equivalent.
- 3 - 5 years of relevant experience.
- Financial aid administration and counseling experience
required.
Preferred Education and Experience:
- Master's degree or equivalent.
- Experience with automated systems and strong written and verbal
communication skills preferred.
Travel Required:
- Minimal travel may be required for conferences and professional
development activities.
Other Duties:
- Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties, or
responsibilities required of the employee for this job. Duties,
responsibilities, and activities may change at any time with or
without notice.
Benefits
AU offers a competitive benefits package.
Click here to learn about American University's unique benefit
options .
Other Details
- Hiring offers for this position are contingent on successful
completion of a background check.
- Employees in staff positions at American University must
deliver their services to the university from either the District
of Columbia, Maryland, or Virginia, or perform work on-site at the
university.
- Please note this job announcement is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time
with or without notice.
- American University is an
E-Verify employer.
Current American University Employees
American University current employees must apply through their
employee Workday account. If you are a current employee at American
University, please log into Workday and select the Find Jobs report
which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University
careers site, email
theworkline@american.edu
.
American University is an equal opportunity, affirmative action
institution that operates in compliance with applicable laws and
regulations. The university does not discriminate on the basis of
race, color, national origin, religion, sex (including pregnancy),
age, sexual orientation, disability, marital status, personal
appearance, gender identity and expression, family
responsibilities, political affiliation, source of income, veteran
status, an individual’s genetic information or any other bases
under federal or local laws (collectively "Protected Bases") in its
programs and activities.