Drive group development and growth through membership
recruitment and retention best practices, and fundraising and
engagement focused programming.
Collaborate with University Advancement colleagues and campus
stakeholders to identify and leverage opportunities to increase
support group membership among constituents and align philanthropic
interests with institutional priorities.
In partnership with the AVP, support and advise volunteer
leaders in board development, succession planning, governance best
practices, and alignment with group mission and university
priorities.
Provide operational oversight of membership group financial
activities, partnering with Advancement Operations to manage
contracts, expense requests, reconciliations, budget and revenue
tracking, and financial reporting in accordance with university
fiscal policies.
Ensure membership group gifts and related financial
transactions are appropriately documented and processed, partnering
with Gift Administration as needed to ensure compliance with
university gift acceptance policies.
Provide operational oversight over membership group financial
activities, partnering with Advancement Operations and Gift
Administration teams to ensure the timely initiation, monitoring,
and completion of contracts, expense requests, reconciliations,
budget and revenue tracking, gift processing and financial
reporting in accordance with university fiscal and gift acceptance
policies.
Provide comprehensive administrative and operational support
for assigned membership groups, including coordinating board and
committee meetings; preparing meeting materials, mailings, and
member communications; maintaining membership records and data;
managing membership renewals; and tracking committee priorities and
action items to ensure timely follow-up and completion.
Meet established membership and engagement goals as determined
by the AVP and University Advancement leadership.
Event Management and Fundraising
- Manage an assigned portfolio of events, including support group
events and programs, from planning through execution and follow-up,
including budgets, venue and vendor coordination, invitations and
registration, briefing materials, and on-site execution and
coordination.
- Lead and support volunteer event committees, partner with
chairs and members to establish priorities, coordinate planning,
facilitate decision-making, and ensure successful execution.
- Develop and implement event fundraising strategies in
partnership with volunteer leaders and University Advancement
colleagues, including sponsorships, underwriting, in-kind gifts,
and other philanthropic support, while ensuring alignment with gift
administration and stewardship policies and best practices. ·
- Partner with the AVP, Prospect Management and Research, and
frontline fundraisers to strategically develop invitation lists and
to identify prospective event hosts and sponsors.
- Support university-wide signature events and advancement
initiatives as directed by the AVP .
- Meet established event revenue and fundraising goals as
determined by the AVP and University Advancement leadership.
Strategic Communications
- Partner with Strategic Marketing and Communications ( SMC ) to
develop communications and marketing strategies for assigned
support groups, creating compelling content that inspires action
and drives membership, engagement, and philanthropic support.
- Execute communications and marketing strategies across digital
and print channels, including email, web, social media, print
mailings, and other promotional materials.
- Share timely information on membership support group events,
programs, and initiatives with University Advancement colleagues
and campus partners.
Required Qualifications
- Bachelor’s degree and minimum of three years professional
experience in event planning in a nonprofit or higher education
setting; experience planning and executing fundraising events
strongly preferred.
- Volunteer management experience required; experience with
governing boards strongly desired.
- Strong written and verbal communication and interpersonal
skills, with the ability to collaborate effectively with
others.
- Strong organizational and project management skills, with
exceptional attention to detail and follow-through.
- Knowledge and skill to assist in the development of collateral
and other materials, with an ability to manage social media
platforms.
- Ability to demonstrate tact and diplomacy and maintain a high
level of confidentiality and customer service.
Desired Qualifications
- Ability to prepare, monitor and reconcile budgets and
expenses.
- Has a working knowledge of Chapman University policies and
procedures.
Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through
in-person engagement. This position is fully on campus, and
employees work alongside colleagues, faculty, students, and staff
each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides
equal employment opportunities to all individuals, regardless of
their protected characteristics. All qualified applicants and
employees are encouraged to apply and will receive consideration
for employment without regard to race, color, religion, age, sex,
sexual orientation, gender identity, gender expression, national
origin, ancestry, citizenship status, physical disability, mental
disability, medical condition, military and veteran status, marital
status, pregnancy, genetic information or any other characteristic
protected by state or federal law.
Applicants for Staff and Administrator positions must be currently
authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion
and outcomes of a criminal background screening and returning to
the Office of Human Resources a signed original acceptance of the
Chapman University Agreement to Arbitrate.
Minimum Number of References
Maximum Number of References
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents