Departmental Overview
UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to creating a welcoming environment for all.
Responsibilities
Using knowledge of department policies, services, resources, and personnel, as well as academic requirements and procedures, the Assistant Director of Events and Operations serves as a resource and provides information and advice to students and all other parties interested in matriculating through or interacting with the Haas Undergraduate Program.
Involves a wide range of student affairs services, duties, and responsibilities for the Haas Undergraduate Program. Coordinates larger annual program events and other student affairs programming and activities.
Events and Operations:
- Develop efficiencies and processes to enhance the student experience and student affairs.
- Support and manage logistics and event planning related to Golden Bear Orientation, Welcome Activities, Cal Day, Haas Picnic, and other UGPO Signature events.
- Assist with international and domestic travel and lodging arrangements for student trips, as needed.
- Create and implement new and exciting extracurricular activities to enhance the student engagement and experience in collaboration with the Student Affairs team.
- Develop and maintain relationships including contract negotiations with vendors for student experience events, including food & beverage, hotels, etc.
- Continually evaluate quality and cost effectiveness of vendors and recommend changes to the UG Program Leadership Team.
- Tracks the UG Program Budget, making recommendations to the UG Program Leadership Team.
- Manages purchase order processing and related vendor activities.
- Manage all student and staff reimbursement and reconciliation processes.
General Operations and Program Office:
- Supports the internal and international case competition program.
- Manages the travel and entertainment reimbursement process and risk management protocols.
Student Affairs:
- As part of the Student Affairs team, serve as advisor and mentor to student leadership officers in their professional development.
Professional Learning and Growth:
- Embraces the principle of "Students Always" by engaging in opportunities for training, workshops, seminars and continuing education pertinent to the position or at the suggestion of the supervisor.
Required Qualifications
- Experienced in managing operations, reimbursement reconciliations, and event planning.
- Knowledge of advising and counseling techniques.
- Competency using Google/Microsoft office suite of applications, Canva, Bearbuy.
- Required ability to multi-task and follow through with multiple and urgent deadlines.
- Strong verbal, written, and interpersonal communication skills.
- Multicultural competencies: ability to work with diverse populations.
- Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
- Bachelor's degree in related area and/or equivalent experience/training.
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