Assists in developing and implementing goals, objectives,
policies, and priorities for the financial aid function and
processes.
Assists with completing fund reconciliation for Title IV
programs, including Pell, FSEOG, Federal Work-Study, federal direct
student loan programs and state financial aid programs.
Selects, trains, motivates and evaluates assigned personnel;
provides or coordinates trainings and responds to staff questions
and concerns.
Organizes, supervises, performs, and reviews work activities to
ensure compliance with regulations, budgets, quality standards and
deadlines. Identifies opportunities for continuously improving
service.
Oversees administration of a full range of financial aid
programs including but not limited to loans, grants, scholarships,
and other student aid programs.
Oversees the business process of student applications and award
eligibility.
Analyzes and interprets federal and state regulations governing
financial aid. Makes recommendations on implementation of policies,
and incorporates into Board policies and administrative procedures
as appropriate.
Serves as the point of contact for federal regulations and
compliance regarding federal and state financial aid programs,
prepares and responds to external and internal audits related to
financial aid programs.
Assists with maintaining and communicating Board policies and
administrative procedures in compliance with federal regulations
and departmental and college policy. Performs quality control to
ensure compliance with federal and state regulations and to
minimize financial liability.
Consults with and advises administrators, faculty, staff, and
students regarding financial aid programs, policies, procedures,
and problems. Serves on committees dealing with student financial
aid.
Develops proactive outreach, financial literacy, and student
support strategies that increase awareness of financial aid
opportunities, reduce barriers to application completion, and
support recruitment, retention, completion, and equitable student
success.
Uses financial aid data, institutional research, and program
assessment results to evaluate service delivery, identify equity
gaps, improve processing timelines, strengthen student-centered
practices, and recommend strategic improvements.
Advises students, families, and the public on the procedural
and technical aspects of financial aid programs, policies and
procedures, and requirements. Provides assistance to the Counseling
department on financial aid matters.
Reviews and makes decisions regarding student appeals of
satisfactory academic progress denied by the financial aid
professional support staff/faculty.
Develops and updates communications used to convey and describe
financial aid programs and services in accordance with federal
consumer information laws, including publications, forms, outreach,
and website maintenance.
Monitors fraudulent activity with college partners, assists
with the implementation of fraud mitigation efforts college wide,
responds to reports of fraudulent activity and reports information
to required agencies.
Maintains timely, accurate, accessible, and student-centered
communications regarding financial aid eligibility, application
steps, award status, deadlines, consumer information, and available
resources across print, digital, and in-person service
channels.
Oversees technology-enabled financial aid processing, including
system configuration, testing, data integrity, workflow automation,
electronic records, security controls, and coordination with
information technology.
Coordinates and performs data management functions that include
establishing and testing tables and fields for storing information
and making computations, and design of data entry and retrieval
screens for administering student accounts in coordination with the
analyst in the department.
Composes important, often sensitive and confidential reports
and letters, memoranda and bulletins, requiring considerable
independent judgment and discretion.
Assist with the development of budgets and maximizes financial
resources.
Oversees monthly reconciliation of financial aid programs with
fiscal services and disbursements to students on loans and grants,
accessing computerized databases for information as necessary.
Prepares reports for internal use and for compliance with external
agency requirements.
Coordinates with information technology services in the
development, implementation, and upgrade of application systems
within the department and to ensure up-to-date data entry screens,
data fields, tables and other information is contained and
accessible through the College's integrated student and business
information systems.
Assigns and/or performs research as assigned or required for
external reporting. Prepares fiscal reports, financial statements,
studies, surveys, and program reviews.
Maintains up-to-date knowledge of laws, regulations, policies,
procedures and automated business systems that guide or support the
functional area. Develops operational policies and procedures that
enhance the operations of the work section.
Participates on committees, task forces, and special
assignments.
Trains staff as it relates to technology issues and regulatory
requirements.
Administers provisions of collective bargaining agreements and
manages in compliance with Board policies and administrative
procedures.
Participates in the screening of and recommends selection of
assigned personnel.
Maintains currency of knowledge and skills related to the
duties and responsibilities.
Performs other related duties as assigned.
Minimum Qualifications
Minimum Qualifications for Education and
Experience
A master's degree in Business Administration, Management, Public
Administration, Finance, Financial Management, Accounting, Higher
Education, Administration/Leadership, or a closely related field,
and at least four years of progressively responsible experience in
student related services within an educational institution,
including at least one year of supervisory or oversight experience;
OR a bachelor's degree in one of the fields listed above, OR a
closely related field, and at least five years of progressively
responsible experience in student-related services within an
educational institution, including at least one year of supervisory
or oversight experience. Experience managing comprehensive
financial aid operations, regulatory compliance, fiscal controls,
technology systems, staff supervision, and student-centered service
delivery.
Understanding of and sensitivity to meeting the needs of the
diverse academic, socioeconomic, cultural, disability and ethnic
background of the student, community, and employee
population.
Preferred Qualifications
- Oversight of technology enabled financial aid processing,
including system configuration, testing data integrity, workflow
automation, electronic records, and security controls.
- Knowledge of laws, regulations, policies, procedures and
automated business systems that guide or support the department and
the development of policies and procedures that enhance
operations.
Supplemental Information
Knowledge and Skills
The position requires professional knowledge of:
- Theories, principles, and practices associated with higher
education counseling, curriculum and instruction, matriculation,
and student services.
- Development, maintenance and administration of a budget.
- Principles of functional leadership, training and performance
evaluation.
- Pertinent federal and state laws and regulations.
- Development, maintenance and administration or processes
assuring accurate, complete, and secure information technology
resources.
- Learning and student success process, assessment, student
learning outcomes, learning communities and application of
technology.
- Strategic planning in organization and management practices,
assessment, analysis and evaluation of programs, policies and
administrative needs.
- Specialized professional knowledge of the principles, trends,
research, and developments of Financial Aid.
- Federal and state financial aid systems, reporting
requirements, audit standards, fraud prevention practices, internal
controls, satisfactory academic progress, professional judgment,
verification, overaward prevention, return of Title IV funds, and
institutional eligibility requirements.
The position requires demonstrated skill in:
- Developing assessment, teaching, and learning processes that
enhance student success and outcomes.
- Organizing work and building an effective team to meet the
needs of the assigned areas.
- Oral and written language sufficient to prepare reports and
professional correspondence.
- Human relations/interpersonal skills to conduct performance
reviews, deliver presentations, and convey technical information to
a wide variety of audiences.
- Using data, technology, and continuous improvement methods to
streamline financial aid processes, strengthen compliance, improve
communication, and advance equitable access to financial aid
resources.
Abilities
This position requires the ability to:
- Learn, interpret, and ensure compliance with state and federal
laws, Title 5, and other federal and state regulations as related
to the responsibilities of the position.
- Learn, articulate, monitor, and assure accuracy of departmental
functions carried out in online and other information technology
environments.
- Be open to change and new methods in the assigned area of
responsibility.
- Continuously engage in learning and self-improvement.
- Meet change with innovation to promote and meet the college
mission.
- Organize, plan, develop, and write new programs, develop new
concepts, analyze outcomes, and prepare clear and concise
reports.
- Guide and direct others in goal achievement.
- Direct and facilitate development of personal and team
perspectives, and develop and deliver training programs.
- Develop and monitor budgets and maximize financial
resources.
- Work cooperatively and productively with internal and external
constituencies.
- Advocate for shared governance, collegiality, staff
cohesiveness and for the core values of the institution.
- Lead financial aid operations through regulatory change, system
implementation, audit response, fraud prevention, and
cross-functional collaboration with instructional, student
services, fiscal services, information technology, and external
agency partners.
Physical Abilities
The position requires the physical ability to:
- Function in an office environment performing work of primarily
a sedentary nature with some requirement to move about campus and
to off-campus locales.
- Use hearing and speech to make presentations to groups and
carry on conversations over the phone and in person.
- See with sufficient visual acuity to read printed materials and
computer screens.
- Use hand/arm/finger dexterity to retrieve work materials and
operate standard office equipment.
- Work a flexible schedule which may include evenings, weekends,
and split schedules.
Licenses and Certificates
Requires a valid driver's license.
Working Conditions
Work is performed indoors where minimal safety considerations
exist.
Salary/Fringe Benefits
Grade 32 on District Management Salary Schedule ($11,705.00 -
$14,722.00/month).
Health and welfare benefits include District contribution for
medical/dental/vision benefits and employee life insurance
($50,000). (Cash in lieu option available on medical
insurance.)
Participation in the Public Employee's Retirement System that is
also integrated with Social Security or State Teacher's Retirement
System
22 days annual vacation.
An annual stipend of $4,069 shall be provided to management
employees with an earned doctorate degree.
Selection Procedure
After the application closing date, a search committee will review
and invite the most qualified applicants for an interview. As these
are highly competitive positions, meeting the minimum requirements
does not guarantee an interview. If you have questions or would
like to follow-up regarding your application, please contact Human
Resources at
HR@Cerritos.edu as search committee members are unable to
discuss specific recruitments.
Conditions of Employment
This is a full-time 12-calendar month categorically funded
classified manager position. Employment is to be effective as soon
as possible following completion of the selection process.
Individual who is offered employment shall be required to obtain
fingerprints for a criminal history clearance through the State
Department of Justice and remit the required fee for processing the
fingerprints, Federal Bureau of Investigation (no fee if obtained
at Cerritos College Campus Police Station), produce an original
social security card, and submit a TB Risk Assessment reviewed and
signed by a health professional before employment before
employment.
Candidates must be available to work on site and be able to provide
proof of California residency prior to employment.
Application Procedures
Application materials must be submitted by the closing date. We are
committed to providing an inclusive and accessible application
process. If you require a reasonable accommodation to apply or
interview due to a disability, please contact Human Resources at
hr@cerritos.edu
as early as possible. While advance notice (ideally at least 72
hours before the application deadline or scheduled interview) helps
ensure we can meet your needs, we will make every effort to
accommodate requests made at any time.
It is the applicant's responsibility to provide copies of all
transcript(s) verifying all educational degree(s) and/or coursework
required for the position. Transcripts must be from regionally
accredited institutions. A foreign transcript must be evaluated by
a NACES certified agency. The website address is
www.naces.org.
Required
Documents
- Cover Letter
- Resume/CV
- Copy of Unofficial Transcripts (Must show all coursework
completed and conferral date of the degree)
To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/5496022/assistant-director-of-financial-aid-categorically-funded
The District ensures that all qualified applicants for
employment and employees have full and equal access to employment
opportunity, and are not subjected to discrimination in any program
or activity of the District on the basis of national origin,
religion, age, sex or gender, race, color, medical condition,
ancestry, sexual orientation, marital status, veteran status,
physical or mental disability, or because he or she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics. .
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