Assistant Director of the University Honors Program

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This role serves the mission of Suffolk University and supports the undergraduate honors program. The Assistant Director reports to the University Honors Director and manages and motivates student groups; produces honors program materials and is responsible for social media; creates and oversees an active calendar of programs and events, budget planning, and is involved with scheduling and recruiting and retention. The Assistant Director also serves as the primary support on honors issues and as deputy to the University Honors Director, liaising with other campus offices, external partners, families, and alumni.

Primary/Principal Responsibilities:

Program Management

• Collaborate with the University Honors Director and other office staff regarding program management
• Create and execute administrative processes and special projects
• Create, automate, and update processes and resources to create efficiencies or meet evolving program needs
• Manage honors Teams site, shared drive, Constant Contact, and Qualtrics
• Manage honors space where needed
• Set agendas and take minutes for the Honors Faculty Committee and ad hoc committees and groups
• Monitor enrollments and scheduling for honors, graduation audits, Honors Commencement listing
• Manage assessment of honors
• Assist with Honors Academic Standings process and notifications
• Facilitate and coordinate new and existing processes with other university offices (registrar, marketing and communications, provost’s office, etc.) as needed to impact the success of the University Honors program
• Perform other duties as assigned

Program & Event Planning

• Plan calendars and coordinate and promote programs and events for incoming and continuing honors students (including but not limited to honors orientation, honors fall welcome, research symposia and travel, and community-building)
• Work with Admissions on recruiting and yield programs and events
• Collaborate with other offices as needed to plan events and programs (Career Center, Division of Student Success, business school, alumni affairs, etc.)

Communications

• Design and update undergraduate program materials and publications, including but not limited to honors program news and promotions, and materials for orientations and admissions events
• Oversee social media and other communications such as the honors weekly publication and the honors annual report, outreach to honors faculty, annual newsletter
• Design custom templates as needed using professional-standard design software
• Liaise with other offices or dean’s office staff to edit honors publications and materials.

Student Management & Mentorship

• Manage students and student teams, such as honors council and honors ambassadors
• Recruit and onboard students
• Address performance improvement issues if necessary
• Act as liaison between the director and students, faculty, and administrators

Requirements/Qualifications:

• Bachelor’s degree with 3+ years of relevant experience; Master’s degree preferred.
• Experience in a university or college setting.
• Experience in student services, student mentorship, and/or student outreach.
• Demonstrated excellent computer and design skills. Microsoft Office experience, database management, and experience with design software (such as Canva) required.
• Excellent communication, time management, organizational, and interpersonal skills.
• Ability to work independently and to assume a leadership role when necessary.
• Attention to detail, as demonstrated by copyediting and proofreading capabilities.
• Must be able to handle difficult situations and confidential material with sensitivity and professionalism.
• The standard schedule of this position is 8:45 am to 4:45 pm, M-F; however, the ability to keep a flexible schedule to support program objectives, including some evenings and weekends, is necessary.

The salary range for this role is $68,000 - $70,000.Salary Transparency

Suffolk University provides salary ranges as a good faith estimate of what it reasonably expects to pay for a role at the time the position is posted. The actual salary offered to the selected candidate will depend on various factors, including, but not limited to, the position’s scope and responsibilities, the candidate’s experience, education, training, and applicable legal requirements. The listed pay range reflects base salary only and does not include additional benefits or compensation.

Equal Opportunity Statement

Suffolk University does not discriminate on the basis of race, color, ethnicity, religion, national origin, sex, gender, gender identity or expression, sexual orientation, age, disability, military status, or any other characteristic protected by applicable law. We welcome applications from qualified candidates of all backgrounds, perspectives, and experiences. The University strives to recruit, develop and retain faculty and staff committed to educational excellence, the robust exchange of ideas, and engage in membership in a diverse and inclusive community.

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