Assistant Director, Undergraduate Advising - Psychology

Assistant Director, Undergraduate Advising - Psychology

Company:
University of Illinois at Urbana-Champaign

Job Location:
Urbana, 61820

Category:
Academic Advising

Type:
Full-Time

Assistant Director, Undergraduate Advising

Department of Psychology

College of Liberal Arts & Sciences
University of Illinois at Urbana-Champaign

The Department of Psychology at the University of Illinois is searching for an Assistant Director to support the overall teaching mission for the Psychology department in the Undergrad Advising Office. The Assistant Director will have responsibility in the areas of supervision of the advising team, direct advising, academic program coordination, and graduation ceremony management.

Duties & Responsibilities

Oversight of Psychology Advising Office

• Responsible for the supervision, management, and mentoring of the Psychology Advising Office team which includes advisors, and peer assistants. This includes oversight of team, communication with students, academic policy, processes, and implementation, managing employee leave, annual reviews and professional development plans. This also includes delegating responsibilities equitably and enabling promotional growth.
• Delegate and oversee advising duties including the assigning of student cohorts, hybrid schedules and responsibilities, new student registration, career support, etc.
• Supervise New Student Registration - NSR (May-July) including:
  • Coordinating/developing NSR plan with LAS Admissions Director
  • Supervising summer Peer Assistants
• Provide oversight for departmental, college and campus functions and events for undergraduates, including convocation, LAS Lift-off, Admitted Student Days, IlliniFest, Major/Minor Fair, etc.
• Supervise office support staff to enable effective management of advising responsibilities in the department such as communication with students, monitoring the advising email box, managing student appointments, student forms, etc. Oversee the maintenance of undergraduate records, files, and rosters.
• Serve as a resource and liaison for Psychology Undergraduate Advising team, escalating issues to department leadership as needed.

Direct Advising

• Responsible for the advising of undergraduate majors (minimum 250) and many other non-majors seeking advice about psychology courses. Provides information about careers in psychology and related fields
• Hold walk-in hours, online and in-person student appointments for prospective and current students and minors.
• Oversee the proficiency exams and student petitions processes including capricious grading complaints as well as general advising forms, student issues and needs as they arise
• Group advising via Teaching non-credit orientation psychology course in psychology.
• Acquiring and disseminating information about graduate schools and careers in psychology and related areas.

Advising Program Coordination

• Ensuring compliance and successful delivery of Psychology advising services and managing limited budget/ expenditures for the Undergraduate Advising Office.
• Work with the LAS Admissions director to develop and coordinate a plan for transfer student registration.
• Work with the LAS Core Advising team and departmental advisors to monitor and review academic progress for psychology majors.
• Work with Psychology Head/Director of Undergraduate Studies to establish and maintain effective working relationships within the advising team and college-level advising team.
• Collaborate with Psychology head and/or Director of Undergraduate Studies to coordinate undergraduate education and academic support programs.
• Serve as a member of the department curriculum and instruction committee

Graduation Ceremony Management

• Responsible for, in collaboration with the advising team, convocation organization and convocation planning which includes securing agreements for music, photography, live stream, collaborate with ceremony venue, create program, solicit faculty help, coordinate staff marshals, and supervise "day of" activities

Required Qualifications

• Master's degree, preferably in Psychology or other social science field, higher education, student counseling, education administration.
• Three (3) years of professional experience coordinating a student affairs program or an advising team/program with at least one-year experience engaging with internal and external partners in student affairs or advising.
• One (1) year academic advising in Psychology or related field, or a degree in the liberal arts and sciences.

Preferred Qualifications

• One (1) year experience coordinating advising events such as major/minor fairs or convocation.
• Excellent organizational and assessment skills
• Excellent ability to work independently, as well as collaboratively, with a wide range of on-campus and off campus constituencies in a constructive and civil manner while appreciating the unique contribution of individuals from varied backgrounds
• Demonstrated ability to work from a strengths-based advising perspective as well as the ability to track and assess student academic progress
• Potential or evidence of effective mentoring and supervision of student or professional staff
• Ability to work with computer database applications
• Excellent interpersonal and communication skills (including listening), particularly those that enable the candidate to effectively represent Psychology and communicate clearly and build relationships with a wide range of constituencies including international partners, faculty, administrators, students, parents, and alumni
• Ability to mobilize time and other resources to complete work effectively
• Knowledge and use of summarization and simplification techniques to explain complex concepts in simple, clear language appropriate to the audience.
• Ability to apply past experience and analysis of information to arrive at sound and timely conclusions.
• Ability to work developmentally with students; ability to promote student learning, development, and success by applying varied advising approaches to diverse individual student situations.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $67,000 to $75,000. Sponsorship for work authorization is not available for this position. Hybrid work options may be available for this position,
with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University's Workplace Flexibility policy: https://cam.illinois.edu/policies/hr-87-2/

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 21, 2026. To apply for this position, please create a candidate profile at https://jobs.illinois.edu and use the Apply Now button on the posting. Upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Summer Curry, sdcurry@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

Requisition ID: 1035750
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu