Assistant, Executive - District Student Services

JOB SUMMARY

Provide principal support in an office by carrying out office procedures independently.

Handle a variety of situations and problems with little or no supervision.

Maintain a high level of office decorum and is thoroughly familiar with established protocol.

ESSENTIAL FUNCTIONS

• Establish priorities for supervisor’s assignments.
• Ensure that office runs smoothly in absence of supervisor.
• Handle highly confidential information, both written and verbal.
• Keep travel and expense records for supervisor.
• Type correspondence and other documents from notes, copies, and rough drafts.
• Answer and screen telephone calls, handling multiple lines and relay messages.
• Compose and follow up on supervisor’s correspondence and other paperwork.
• Handle multiple budgets; place purchase orders and track them through to delivery.
• Operate office equipment, track equipment problems and repairs of equipment, and follow through to ensure that proper action is taken.
• Schedule and confirm appointments for supervisor.
• Compile data on enrollment.
• Coordinate arrangements for meetings, conferences, and travel.
• Prepare payroll.
• Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• Associate’s degree required
• 4 years directly related work experience may be considered in lieu of required degree
• 5 years experience progressive secretarial experience required

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Organizational & communication skills

Competencies

• Serving customers
• Delivering high quality work
• Communicating effectively
• Using creative problem solving
• Prioritizing effectively
• Using technology effectively
• Being resourceful

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

Posted 2026-06-14