Assistant Grants Manager

Overview

The Omenn-Darling Bioengineering Institute seeks an Assistant Grants Manager to support the administration of research grants for our faculty, students, and research staff in a dynamic research-intensive environment. Under the supervision of the Financial Operations Manager, the Assistant Grants Manager's primary responsibilities will include all pre- and post-award activities related to the various sponsored research projects. Such projects include, but are not limited to, the administration of interdisciplinary university- and industry-sponsored research initiatives. Assist with other grants management projects as assigned.

Responsibilities

Pre-Award Activities:

• Guide the PI through the application process, working with assistants as appropriate, and ensuring that requirements for each proposal are fulfilled as described by the program announcement
• Prepare the budget and the budget justification
• Prepare and/or review administrative documents required for applications
• Process subcontract agreements
• Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and applicable funders through the Princeton University Grants Management System and/or the appropriate sponsor system, such as Grants.gov, NIH ASSIST, Workspace, NSF Fastlane, or directly to the funding agency/foundation as necessary
• Confirm that proposals are submitted to and received by the agency before the sponsor's deadline
• Distribute funding opportunities for internal competition for awards/prizes to faculty, maintain spreadsheet to track nominations, and facilitate submission

Post-Award Activities:

• Work with PI to carefully monitor effort and spending on awards and ensure compliance
• Identify erroneous charges and prepare cost transfer documentation for PI review and submission as necessary
• Review all Notices of Award and notate internal systems with special restrictions or conditions of the award
• Assist the Grants Manager with all closeouts
• Review and provide analysis of monthly 12-month faculty projections
• Prepare long-term projections for individual faculty under guidance of grants manager
• Process any administrative or budgetary sections of reports and assist Sponsored Research Accounting in preparing interim and final financial reports when needed
• Review and approve requisitions for equipment and all travel and expense reports (Concur) on sponsored projects for compliance
• Process sponsored research journal entries and labor accounting adjustments, as needed
• Work with other universities and sponsors on the transfer or relinquishment of grant awards
• Actively alert PIs of upcoming renewal deadlines and annual progress reports
• Maintain a working knowledge of all government rules and regulations pertaining to sponsored research;
• Disseminate and enforce financial policy with colleagues
• Assist with other projects as assigned.

Qualifications

Essential:

• Bachelors degree or equivalent
• Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.
• Excellent organizational and interpersonal skills, as well as written and verbal communications skills.
• Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, self-motivate and function autonomously.
• Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements.
• Ability to manage multiple priorities in a fast paced, changing environment;
• Must maintain strict confidentiality of personnel and salary information.

Preferred:

• Experience with Princeton University Systems and Software including PeopleSoft, Prime Financials, ERA, Labor Accounting and the Information Warehouse.
• Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting).
• Familiarity with Princeton's administrative procedures and policies.