Assistant II, Work-Study
Job Description Summary
Provides complex clerical and administrative support to a departmental office, program, classroom/lab, and/or organization partner.
Work-Study Requirements
This position is only open to current students who have been offered work-study on their financial aid award package. Additional requirements include:
- Enrollment in a minimum of six college credits.
- Meet Financial Aid Satisfactory Academic Progress (SAP) standards each semester.
Description of Duties and Tasks
- Performs administrative and clerical duties for a department or work-study partner, supporting faculty, staff, and students by managing correspondence, communications, mail, calls, scheduling, coordination, ordering supplies and equipment, maintaining files, and processing mail and duplication.
- Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
- Produces handouts, fliers, newsletters, brochures, manuals, and other documents.
- Communicates program information and assists students or partner initiatives.
- Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.
- Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
- Compiles and produces routine reports or documents.
- Input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.
- Serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
- Assist with special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
- Travel to different locations for organizational meetings, or to provide support for special events or projects as needed.
- May assist instructors and students in a lab/classroom setting.
- Participates in training and professional development opportunities.
- Additional duties may be assigned based on department or work-study partner organization needs.
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