Requisition #: 2026-22254
Date Posted: Posted 2026-09-16
Department: Mathematics
Category: Communications and Public Relations
Job Type: Full-Time
Overview
The Assistant Managing editor works closely with the Managing Editor in the administration of the Annals of Mathematics.
Responsibilities
- Collaboration with seven faculty members of the Editorial Board and attendance at bi-monthly Board meetings.
- Daily processing of journal submissions, editor assignments, editor instructions, refereeing correspondence and tracking, and manuscript decisions. The applications used include both an online submission system (EditFlow) and an internal FileMaker database application.
- Processing of annual subscription fulfillment, which includes reconciliation of payments and remittance advices, invoicing (on request only), subscription database entry and updates for payments, advices, and subscriptions including changes in agents, formats and addresses. Disaggregate agent orders to singular subscriber records. Aggregate new/renewed subscriber data for transfer to journal host.
- Processing of print orders: preparation of mailing lists and packing slips, including a direct institution shipments and agency batched shipments (January, March, May, July, September, November) and processing of claims for missing or damaged issues (February, April, June, August, October, December). This process is managed using an internal FileMaker database application.
- Communications with subscription agents who represent subscribing institutions, Princeton University Finance and Treasury, Princeton University Counsel, our electronic hosting and print vendors, and libraries around the world.
- Preparation of reports on subscription metrics to identify trends, and implement strategies that minimize cancellations.
- Processing invoices from vendors via Princeton's PRIME financial system.
- Updates to the Annals' website to include changes to subscription-related content.
Qualifications
ESSENTIAL QUALIFICATIONS:
- Bachelor's degree or equivalent education and experience.
- Strong collaboration, problem-solving, and decision-making skills.
- Strong interpersonal and organizational skills.
- Ability to work independently with minimal supervision.
PREFERRED QUALIFICATIONS:
- Experience working in an academic environment.
- Experience with digital content platforms and database tools.
- Experience with website content management system.
- Experience with University systems and software including PeopleSoft, Information Warehouse, PRIME, and SharePoint.
Standard Weekly Hours
36.25
Eligible for Overtime
No
Benefits Eligible
Yes
Probationary Period
180 days
Essential Services Personnel (see policy for detail)
No
Physical Capacity Exam Required
No
Valid Driver's License Required
No
Experience Level
Mid-Senior Level
Salary Range
$90,000 to $101,000
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