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Princeton University

Assistant Managing Editor

Closes:

Salary: $90,000 – $101,000 per year

742

Requisition #: 2026-22254

Date Posted: Posted 2026-09-16

Department: Mathematics

Category: Communications and Public Relations

Job Type: Full-Time

Overview

The Assistant Managing editor works closely with the Managing Editor in the administration of the Annals of Mathematics.

Responsibilities

  • Collaboration with seven faculty members of the Editorial Board and attendance at bi-monthly Board meetings.
  • Daily processing of journal submissions, editor assignments, editor instructions, refereeing correspondence and tracking, and manuscript decisions. The applications used include both an online submission system (EditFlow) and an internal FileMaker database application.
  • Processing of annual subscription fulfillment, which includes reconciliation of payments and remittance advices, invoicing (on request only), subscription database entry and updates for payments, advices, and subscriptions including changes in agents, formats and addresses. Disaggregate agent orders to singular subscriber records. Aggregate new/renewed subscriber data for transfer to journal host.
  • Processing of print orders: preparation of mailing lists and packing slips, including a direct institution shipments and agency batched shipments (January, March, May, July, September, November) and processing of claims for missing or damaged issues (February, April, June, August, October, December). This process is managed using an internal FileMaker database application.
  • Communications with subscription agents who represent subscribing institutions, Princeton University Finance and Treasury, Princeton University Counsel, our electronic hosting and print vendors, and libraries around the world.
  • Preparation of reports on subscription metrics to identify trends, and implement strategies that minimize cancellations.
  • Processing invoices from vendors via Princeton's PRIME financial system.
  • Updates to the Annals' website to include changes to subscription-related content.

Qualifications

ESSENTIAL QUALIFICATIONS:

  • Bachelor's degree or equivalent education and experience.
  • Strong collaboration, problem-solving, and decision-making skills.
  • Strong interpersonal and organizational skills.
  • Ability to work independently with minimal supervision.

PREFERRED QUALIFICATIONS:

  • Experience working in an academic environment.
  • Experience with digital content platforms and database tools.
  • Experience with website content management system.
  • Experience with University systems and software including PeopleSoft, Information Warehouse, PRIME, and SharePoint.

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver's License Required

No

Experience Level

Mid-Senior Level

Salary Range

$90,000 to $101,000

Job details

Title
Assistant Managing Editor
Employer
Princeton University
Location
Princeton, New Jersey, United States
Published
Sep 17, 2026
Closes:
Nov 16, 2026
Job type
Full time, Staff / Administration
Field
Publications and Editing
Salary

Salary: $90,000 – $101,000 per year

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Frequently Asked Questions

🎓What qualifications do I need for the Assistant Managing Editor role?

A Bachelor's degree or equivalent education and experience is essential, along with strong collaboration, problem-solving, and decision-making skills. Preferred qualifications include experience in an academic environment, digital content platforms and database tools, and University systems such as PeopleSoft, Information Warehouse, PRIME, and SharePoint. Explore related administration jobs in higher education to understand typical requirements.

📊What are the main duties of an Assistant Managing Editor for the Annals of Mathematics?

You will support the Managing Editor in administration of the Annals of Mathematics, including daily processing of journal submissions, editor assignments, refereeing correspondence, and manuscript decisions using EditFlow and FileMaker. Additional duties include subscription fulfillment, print order processing, vendor communications, and subscription metric reporting. See scholarly publication roles and committees for broader context.

📅How do I apply and when is the application deadline?

Applications should be submitted through the job posting before November 16, 2026. Tailor your resume and cover letter to highlight academic publishing administration and relevant systems experience. Use our free resume template and free cover letter template to prepare your materials.

💰What salary and benefits can I expect?

The salary range for this Full-Time role is $90,000 to $101,000. The position is benefits eligible with 36.25 standard weekly hours, a 180-day probationary period, and is not overtime eligible. Compare university compensation using university salary data.

📍Is the Assistant Managing Editor position remote or on-site?

The role is located in Princeton, New Jersey, United States and requires regular collaboration with the Editorial Board, Princeton University Finance and Treasury, and external vendors. The job posting does not list remote eligibility, so candidates should expect an on-site university environment. Browse more higher ed administrative jobs.

🛠️Which software and database systems will I need to know?

Key tools include the EditFlow online submission system, an internal FileMaker database, Princeton's PRIME financial system, and a website content management system. Preferred experience includes PeopleSoft, Information Warehouse, and SharePoint. Learn more about administration jobs in higher education.

About the employer

Princeton University Jobs

Princeton University

4.0 Star Employer Ranking

Princeton University provides a diverse array of job and work opportunities, supporting its mission in education, research, and campus operations. These opportunities broadly fall into three main categories: academic and faculty positions, administrative and staff roles, and student employment. Princeton University Jobs - https://hub-princeton.icims.com/jobs/search Academic and Faculty Positions These roles focus on teaching, research, and scholarly activities, often requiring advanced degrees and expertise in specific fields. They include: Faculty roles : Tenure-track professors, assistant professors, associate professors, and full professors across departments like physics, computer science, arts, and more. Lecturers and instructors : Part-time or full-time teaching positions in various academic programs. Professional researchers and postdocs : Postdoctoral fellows and research associates involved in lab-based or theoretical research, such as in quantum science or plasma physics. Professional specialists and librarians : Specialists in areas like data analysis or curatorial roles at the Art Museum, and professional librarians managing collections and services. Recruitment for these positions is typically handled by individual academic departments, programs, the Art Museum, or the University Library. Interested candidates can explore opportunities through the Directory of Academic Units for contact information and apply via the AHIRE online system. https://fed.princeton.edu/cas/login Administrative and Staff Positions These non-academic roles support the university’s operations, infrastructure, and services. They are available on the main campus and at facilities like the Princeton Plasma Physics Laboratory. Key subcategories include: Managerial and professional roles : Supervisors, coaches, accountants, financial services specialists, grants managers, and administrative managers. Technology and IT positions : Software developers, IT support staff, and engineers in information technology. Technical and support roles : Laboratory support, research staff, operating engineers, tradespeople (e.g., electricians, plumbers), building services, groundskeepers, and campus security officers. Specialized featured areas : Health and safety officers, engineering positions (e.g., in facilities or research), campus dining staff (e.g., cooks, servers), and staff research support in various labs. These positions often emphasize skills in operations, safety, or specialized fields and may be open to internal candidates as well. To search and apply, use Princeton’s career portals: the main iCIMS site for managerial and office roles, a service-oriented portal for trades and security, and a research-specific portal for lab support. Featured jobs in areas like dining or IT have dedicated search links on the HR site. Student Employment Opportunities Princeton encourages students to work part-time to gain experience, build skills, and earn money, with options available both on and off campus. These roles are designed to be flexible around academic schedules. On-campus jobs : Service-oriented positions in dining halls (e.g., food service), libraries (e.g., shelving books, assisting patrons), or administrative offices. Research and academically oriented roles include lab assistants, research aides in departments like biology or physics, or project-based work in arts centers. These can be short-term (e.g., one semester) or long-term (spanning multiple years), and some may be remote. Off-campus jobs : Facilitated through the university’s Job Location and Development program, these include tutoring local students, childcare, or professionally oriented roles like internships with nearby organizations. They range from short-term gigs to ongoing positions. Benefits include competitive pay, mentorship from faculty or staff, professional development (e.g., resume-building skills), and fostering community connections. All university-affiliated jobs must be registered and applied for through the JobX Employment Portal, while off-campus employers post via registration with the financial aid office. Overall, Princeton emphasizes equal opportunity and inclusivity in hiring, with many roles offering benefits like professional growth and contributions to a vibrant academic community. For the most current listings, visit the university’s HR careers page or specific departmental sites.

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