"Assistant Registrar – Continuing Education"

The Assistant Registrar - Continuing Education assists the Registrar - Continuing Education in ensuring that all classes within the division follow the State Board of Community Colleges Code (SBCCC) and other system office policies and program guidelines. This position requires a thorough review of all class files to ensure that budget FTE has been reported accurately and that all documentation is in place for bi-annual compliance reviews. This position is responsible for assisting the Registrar - Continuing Education with submitting the Institutional Class Report (ICR) each term so that budget FTE is documented accurately for the division.

The duties of the Assistant Registrar - Continuing Education include, but are not limited to:

• Assist with conducting systematic file audits; perform special reviews as directed by the Registrar - Continuing Education
• Serve as a resource to improve file documentation
• Provide advice and administrative support to the Registrar - Continuing Education; prepare and present staff reports and other necessary correspondence
• Assist with providing any necessary staff training; work with staff to correct deficiencies
• Assist the Registrar - Continuing Education with the preparation of the Institutional Class Report, Overlap Report, and other reports as required
• Assist the Registrar - Continuing Education with overseeing detailed recording, maintenance, and filing of Workforce Development and Continuing Education student and class records
• Register students, print rosters, evaluate and process Workforce Development and Continuing Education transcripts as needed
• Assist the Registrar - Continuing Education in providing leadership, innovation, and accountability for the management of all records and registration services across the division
• Train instructors on grading and attendance in Self-Service and assist instructors with Self-Service issues

Working Conditions:

• Typical office environment
• Infrequently lifting and carrying items up to 25 lbs.
• Infrequently twisting or bending at the waist or reaching overhead
• Infrequently traveling between buildings on campus, to other campuses, locally, or out-of-town to attend meetings and conferences
• Frequent communication with students and other faculty and staff members

Qualifications:

• An associate degree from an institutionally accredited college or university and two years of experience in a North Carolina community college, specifically related to the assigned work, or an acceptable combination of education and experience is required
• Experience with using Colleague and Self-Service is preferred
• Must be able to exercise judgment in determining which issues should be referred to the vice-president or dean
• Strong oral and written communication skills, presentation skills, and listening skills are required
• Must be highly organized, can work on multiple projects simultaneously, and must be able to work independently or as a member of a team
• Proficiency in Microsoft Office tools is required