Assistant Research Administrator - SOM/Pediatrics

Advertising Summary: Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education.

Unit: School Of Medicine MBU

Department: Pediatrics

Position Summary:

As a member of the Department of Pediatrics Research Administration team, the Assistant Research Administrator will be supervised and primarily trained and directed by the Research Administrator of the department. This position will responsible for assisting both the Associate Administrator, the Research Administrator and the Director of Research to support post-award and other fiscal administration support and also perform administrative needs for the Child Health Research Institute. The Assistant Research Administrator will be trained to assist in the compliant financial and administrative management of sponsored awards. This position provides an opportunity to work in a fast-paced environment with potential for career growth in the field of research administration for those presenting a willingness to learn and ability to work collaboratively with a diverse group of faculty and staff.

Core Responsibilities:

Financial Administration 45% (includes: oversees departmental procurement and related compliance monitoring, account reconciliation, vendor payment tracking etc.)

Post-Award Research Administration 40% (includes: financial/administrative management of sponsored research portfolios, monthly reconciliation and sponsor payment tracking, sponsored project deficit tracking, etc.)

Child Health Research Institute Administrative Support 10% (includes: scheduling theme meetings, assisting CHRI Director and theme leaders, logistical support, assisting Associate Administrator with financial reporting, assist with K-Club administration, etc.)

Other Research Administration duties 5% (includes: assisting with Chrome River preapprovals and reimbursement reports, participate in departmental meetings and SOMRA training opportunities, maintain current knowledge and understanding of NIH, etc., policies and regulations, etc.)

Qualifications:

Minimum Qualifications

• Prior experience in administrative and financial management
• In lieu of bachelor’s degree, a minimum of 3 years’ experience reflecting increasingly complex administrative and financial duties
• Prior experience in purchasing, travel and other institutional policies and procedures
• Proficiency in Microsoft Office programs – especially Excel
• Ability to work in an upbeat environment and across multiple divisions/departments
• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications

• Prior experience with VCU financial systems: Banner, Real Source, Chrome River
• Prior experience in Research Administration in an academic setting
• Bachelor’s degree

Salary Range: Commensurate with Experience, $43,000 - $55,000

Benefits : All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Hours per Week: 40

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 34121N - Asst Research Administrator 1

Contact Name: Jewel Jefferson

Contact Email: jewel.jefferson@vcuhealth.org