Grant Development Specialist 1

Job Summary

This position will provide administrative support for grants. Key areas of responsibility will be a) grant correspondence with NIH and other agencies, MCG Grants and Contracts; b) grant budget and finances; c) space/facility management; and d) compliance review. This individual will participate in day-to-day operational issues and the long-term planning for the grants and projects.

Responsibilities

The responsibilities include, but are not limited to:

Grant Development and Submission

• Partner with PI(s) to prepare and submit competitive federal and non-federal grant applications (NIH, DOD, Rheumatology Research Foundation, etc.).
• Develop and prepare R&R budgets and detailed budget justifications in compliance with sponsor and institutional guidelines.
• Prepare all required supporting documentation and ensure full compliance with sponsor and institutional guidelines.
• Coordinate submission of proposals through Grants.gov, ProposalCentral, and other sponsor portals.
• Complete InfoEd routing and ensure timely institutional approvals.
• Ensure full compliance with sponsor guidelines and institutional policies.
• Maintain organized documentation for all submissions and related correspondence.

Sponsor & Routing

• Monitor funding opportunities and deadlines for R01, R21, K08, and other mechanisms.
• Assist PI with Just-In-Time (JIT) documentation.
• Prepare and coordinate RPPR submissions and required reports in collaboration with DSPA.
• Track proposal status, award notifications, and compliance requirements.

Post Award: Financial & Budget Oversight

• Work collaboratively with the Business Manager to monitor grant funding, expenditures, and subcontracts.
• Manage and monitor sponsored project budgets to ensure appropriate and timely expenditures.
• Reconcile grant accounts and ensure accurate financial reporting.
• Maintain accurate records of grant awards, funding allocations, and financial reports.
• Assist with effort reporting and salary allocations as needed.

Compliance & Scope Management

• Partner closely with PI to ensure all expenditures and activities remain within the approved scope of the award.
• Coordinate with DSPA on post-award requirements, including cost transfers and compliance documentation.
• Complete cost transfers in accordance with sponsor and institutional guidelines.
• Ensure audit readiness through accurate documentation and record retention.

Grant Support

• Order research supplies and equipment in accordance with award guidelines.
• Submit invoices for payment and coordinate travel reimbursements as applicable.
• Monitor subcontract activity and ensure proper invoicing and compliance documentation.
• Approve ILAB requests.
• Schedule meetings.
• Coordinate travel as needed.

Publications & Endnote

Assist faculty and fellows with publications (12 15 per year). Responsible for EndNote Applications.

Webpage

Webpage management.

Other

Other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university in business or related field with two years of experience in business, finance, accounting or other related field.

Preferred Qualifications

Preferred Experience

• Two years experience preparing and reviewing funding proposals.
• Experience in a research area/department, accounting field, or sponsored program administration.
• PeopleSoft Financials experience.

Knowledge, Skills, & Abilities

ABILITIES

• Ability to maintain confidentiality.

KNOWLEDGE

• Knowledge of A-21, NIH/AHA/JDRF guidelines, and AU P&Ps.
• Proficient in Microsoft Office and other computer software/databases.

SKILLS

• Excellent interpersonal, written, and verbal communication skills.

Shift/Salary/Benefits

Shift: Days/M-F (work outside of normal business hours will likely be required of an employee in an exempt level position)

Pay Band: B9

Salary Range: $48,800/annually - $55,000/annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 3/16/26 - Until Filled