Assistant to the Chair (Part-time)

Job #: 042741

Location: Syracuse, NY

Pay Range: $24.05 - $29.38

Hours:
Standard University business hours
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)

20hrs/week part-time position
Hours may vary based on operational needs.

Job Type: Part Time

Job Description:

This position provides primary administrative and research support to the Associate Dean and Chair of the Public Administration and International Affairs Department.

20hrs per week, Part-time position.

This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Education and Experience:

• Bachelors degree preferred and/or equivalent combination of education and relevant experience.
• Experience with PeopleSoft preferred.
• Experience with calendaring preferred.

Skills and Knowledge:

• Strong attention to detail and high level of discretion and confidential required.
• Advanced knowledge of Microsoft Office and Adobe Professional suite.
• Strong organizational skills, advanced verbal and written communication skills, and ability to prioritize tasks and manage multiple projects or deadlines.

Responsibilities:

Administrative support to the Chair and Associate Dean

• Prioritize and schedule meetings and events for the Chair and Associate Dean.
• Prepare and edit presentations, reports, and background documentation.
• Manage travel details and schedules for external visitors (external speakers, job candidates, etc.).
• Frequent interaction (verbal and written) with leadership within School, faculty, other campus units, as well as external constituents (alumni, graduation speakers, etc.).
• Manage schedule for Eggers 209 and departmental events calendar.
• Act as main point of contact for internal and external communications with the Associate Dean, communicate with the constituencies and act as the main point of contact for faculty and external audiences.
• Update website by managing entries related to public events and personnel profiles as needed.
• Assist the Chair and Associate Dean in preparing the bi-weekly faculty and staff newsletter.

Faculty Affairs Support

• Coordinate, manage, and support all aspects of departmental faculty appointments from recruitment, hiring, creating, and distributing appointment letters, campus transition, promotion and tenure through phased retirement.
• Coordinate and organize the annual faculty teaching and research evaluation process and annual compensation increment process.
• Manage the collection of faculty syllabi and post to answers.
• Support faculty meetings and events (schedule; distribute agenda; take minutes; distribute documents).
• Maintain and ensure reporting, award, and other deadlines are met for departmental reviews, award nominations, strategic communications and similar.
• Coordinate departmental policies and procedures regarding program, faculty, staff, and student issues as needed.
• Maintaining and updating the PAIA Faculty and Staff Resources answers page.

Student and alumni support

• Triage current student, prospective student, and alumni needs via email, phone, or in-person.
• Provide office reception including answering phones and email, greeting visitors, and meeting the needs of students, faculty, and alumni to the department.

Office Coordination

• Maintain the front office and ensure that the shared space is clean and welcoming.
• Organize and order supplies.
• Provide support for financial transactions and entries as requested.
• Communicate staff duties.
• Other position-related duties and ad-hoc projects as assigned.