Assistant to the Vice President for Equity and Inclusion

Job Description

Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion.

Summary of Responsibilities:

Administrative and Logistical Support

• Maintain VP's calendar, including coordinating meetings, travel, and events
• Ensure materials for meetings are prepared in advance
• Provide research and information in support of appointments and events
• Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up
• Arrange travel as needed for off-campus conferences and events
• Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders
• Prepare correspondence, reports, and presentations
• Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees
• Gather research, synthesize, and write up findings
• Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks
• Arrange candidate interviews for various positions within ODEI
• Supervising student interns
• Maintain records, as necessary, in the college's systems
• Record and distribute meeting minutes (SLT, division meetings, etc.)
• Attend monthly finance and operations forum meeting and events coordination meeting
• Create advertisements and publicize events

Office Management

• Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents
• Answer telephones and relay messages
• Troubleshoot and maintain equipment (computers, copiers, printers, etc.)
• Purchase and maintain office supplies for Converse 106 and 79 South Pleasant
• Maintain files including electronic and paper
• Process reimbursements and invoices for payment using the college's Workday system
• Reconcile corporate credit card statements
• Monitor and assist with budgets across the division
• Create and maintain office website, social media, etc.
• Serve as the first point of contact for a diverse set of visitors to ODEI

Events and Meeting Coordination

• Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees
• Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants
• Coordinate department meetings (division meetings)
• Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division;
• Coordinate event venues and logistics for division and SLT members as assigned
• Prepare briefings, attendee lists, name tags, publicity, invitations, etc.

Qualifications:

Required

• Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience
• 3 years of related experience
• Research skills
• Commitment to working with a diverse and inclusive community
• Accounting, bookkeeping, or budgeting skills
• Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations
• Excellent interpersonal, time management, organizational, and customer service skills
• Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned
• Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail
• Successful completion of required reference and background checks

Preferred

• More than 5 years of administrative experience
• Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Assistant-to-the-Chief-Equity-and-Inclusion-Officer_JR6492