"Assistant to the Vice Provost"

Assistant to the Vice Provost

Company:
University of Oklahoma

Job Location:

Category:
Executive Assistants

Type:
Full-Time

Job Number:
260132

Organization: Provost Office Administration

Job Location: Oklahoma-Norman-Norman Campus

Schedule:

Work Schedule: Monday - Friday, 8am - 5pm

Work Type: Onsite

Salary Range: Targeted salary: $55,000 annually, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

Essential Duties:

Support

• Provides direct support to the Vice Provost for Academic Effectiveness.
• Handles high pressure and sensitive matters and projects for the Office of the Provost as necessary.
• Acts as a liaison between the Office of the Provost, and the colleges/departments on assigned areas, including academic program review, assessment, accreditation, IT, and special projects.
• Performs various duties as needed to successfully fulfill the function of the position

Administration

• Performs day-to-day administration and coordination of department responsibilities, including scheduling meetings, drafting documents, answering phones, organizing workshops, and other office tasks.
• Assists in the selection and/or training of assigned staff, and provides guidance on workflow and procedural compliance.

Projects/Programs

• Prepares and maintains statistical and operational reports.
• Assists with tracking, submitting, and processing academic reports and documents to the Oklahoma State Regents for Higher Education for the Norman Campus.

Job Requirements

Required Education: Bachelor's Degree, AND:

• 36 months project management and supervisory experience over staff or programs.

Equivalency/Substitution: Will accept 48 months relevant experience in lieu of the Bachelor's degree, in addition to the 36 months of relevant experience, for a total of 84 months related experience.

Skills:

• Experience in drafting, updating, and interpreting policy.
• Advanced computer skills with broad knowledge of business software.
• Proficient in Microsoft Office and Excel.
• Detail-oriented for accuracy of data and information.
• General math or finance skills.
• Familiarity with campus and University hiring processing.
• Experience implementing and managing large, ongoing projects or programs.
• Demonstrated ability to successfully manage multiple projects and deadlines.
• Highly Organized.

Preferred:

• Knowledge of general University financial policies
• Familiarity with campus and University hiring processes.

Certifications: None

Advertised Physical Requirements:

Physical:

• Communicate effectively.
• Engage in repetitive motion.

Environmental:

• Standard office environment.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Jan 28, 2026

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