"Assistant, Travel"

Posting Details

Position Information

Job Title
Assistant, Travel

FLSA Status
Salaried Non Exempt

Posted Salary Range
Commensurate with Experience

Employment Status
Full Time

Department
Travel Office

Job Summary

The incumbent assists in the performance of travel activities in accordance with university policies and procedures. He/she ensures accurate, complete and timely processing of travel requests and travel expense reports.

Knowledge Skills and Abilities

• Knowledge or travel policies and regulations.
• Working knowledge of the travel industry.
• Excellent communication skills, verbal, written and interpersonal communication skills.
• Excellent customer service skills.
• Proficient computer skills.
• Good negotiation skills.
• Good active listening skills.
• Excellent attention to detail.
• Ability to work well with others at all levels of the university.
• Ability to maintain and manage vendor relationships.
• Ability to effectively manage multiple projects.

Essential Job Functions

• Arranges travel and accommodations for employees
• Receives and responds to incoming travel requests on behalf of the organization
• Receives and reviews expense reimbursement vouchers related to foreign travel
• Verifies appropriate documentation in compliance with University policy
• Ensures accuracy of vouchers in accounting for travel advances or prepaid expense
• Prepares journal entries and/or deposits funds to clear expense report
• Reviews and approves travel expenditures after initial processing of travel related documents Prepares correspondence to University travelers regarding travel-related issues for supervisory review and approval
• Completes monthly reconciliation of travel clearing account; ensures clearing of open encumbrances
• Monitors travel expense report due dates in accordance with University policies/procedures Performs follow-up procedures to ensure timely receipt
• Initiates payroll withholding of past/due advances after proper notification
• Issues corporate cards to employees
• Processes payment for corporate cards issued to employee
• Ensures payments are made in a timely manner

Qualifications

Bachelor’s degree in Business Administration, Finance, or related field.
One (1) year related experience.

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Occasionally

Medium Work - Exerting 20-50 pounds

Heavy Work - Exerting 50-100 pounds

Very Heavy Work - Exerting in excess of 100 pounds

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S1159

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
09/02/2025

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents