"Associate Director, Facilities"

Job Summary

The Associate Director, Facilities at Sunnyside Apartments develops, executes, and supervises comprehensive facility management for all residential properties at Sunnyside Apartments. These residential properties include, 1000+ units in the East and West Village and 21 homes in historic Fort Douglas. This role is responsible for the safe, efficient, and reliable performance of building systems, managing preventative and corrective maintenance, and overseeing capital improvement projects. The manager collaborates closely with internal teams and external vendors to deliver a high-quality living experience for residents. Key responsibilities include long-term infrastructure planning, budget management, asset management, regulatory compliance, and supervision of maintenance staff. This position plays an important role in resident satisfaction and operational excellence.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Operational oversight
• Direct all aspects of facility operations, including asset management, maintenance, repairs, renovations, housekeeping, and grounds keeping for residential buildings.
• Develop and implement a comprehensive preventative maintenance program for all building systems, including HVAC, plumbing, and electrical.
• Coordinate large-scale logistical operations for single student move-in and move-out periods, as well as year-round family move-in and move-out.
• Ensure the facility is consistently monitored and maintained to meet high standards for cleanliness, appearance, safety, and functionality.
• Oversee the work order system, ensuring that maintenance requests are addressed in a timely and efficient manner
Strategic planning and project management
• Develop long-range plans for future housing needs, building expansions, and major capital replacement projects.
• Manage and supervise construction and renovation projects, ensuring that they are completed on schedule and within budget.
• Stay informed of national trends and best practices in campus housing facilities to inform departmental strategies.
Financial management
• Create, monitor, and manage the maintenance operating budget, in coordination with the Finance Manager.
• Oversee the procurement process, including preparing bid specifications and managing contracts with external service providers and vendors.
• Perform regular analysis of departmental spending to ensure cost-effective use of resources and strong financial stewardship.
Compliance and risk management
• Ensure that all facilities comply with federal, state, and local housing, building, and safety regulations, including ADA standards.
• Mitigate risk by overseeing safety and security programs for the residential facilities.
• Manage emergency response protocols for facilities, including handling on-call responsibilities.
• Implement sustainability initiatives and energy management practices in housing projects.
Team leadership
• Recruit, hire, train, and supervise facilities staff, providing coaching and regular performance feedback.
• Foster a positive and collaborative work environment for all employees.
• Ensure staff are trained in proper maintenance procedures, safety protocols, and emergency response plans.
Knowledge, skills, and abilities
• Proven leadership and team management skills, with the ability to motivate and develop staff.
• Strong understanding of building systems, maintenance, construction, and safety protocols.
• Proficiency in financial management, including budgeting, forecasting, and contract negotiation.
• Excellent written and verbal communication skills to effectively interact with staff, residents, and vendors.
• Strong analytical, organizational, and problem-solving abilities.
• Familiarity with facilities management software and other relevant technologies.
• Ability to respond to crises and manage high-pressure situations calmly and effectively.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences

Master's degree in a relevant field, such as public administration or higher education.

5-10 years of progressively responsible experience in facilities or property management, with significant supervisory experience.

Special Instructions

Requisition Number: PRN43359B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, 8:00 - 4:30 Occasional after hours and weekends required.
Department: 00460 - Sunnyside Apartments
Location: Campus
Pay Rate Range: $90,000 - $110,000/ DOE
Close Date: 12/15/2025
Open Until Filled:
To apply, visit https://utah.peopleadmin.com/postings/192059