Associate Director for Administration (Health Services Administrative Leader)

is the central hub for cancer research and education across Indiana University. It is the state's only National Cancer Institute (NCI)-designated Comprehensive Cancer Center and 1 of only 57 in the nation. The comprehensive designation recognizes the center's excellence in basic, clinical, and population research; outstanding educational activities; and effective community outreach across the state. A key partner for the IU Simon Comprehensive Cancer Center is Indiana University, and particularly the IU School of Medicine. The IU School of Medicine is the largest medical school in the United States, with 9 regional campuses across the state including the main research, education, and medical center located on the Indianapolis campus where the majority of cancer center members are located. The IU Simon Comprehensive Cancer Center is organized as a matrix cancer center within IU, with formal organizational linkages to the IU Health (IUH) healthcare system. Job Summary The Associate Director for Administration (ADA) serves as a senior leader of the IU Simon Comprehensive Cancer Center. Reporting to the cancer center director, the ADA's responsibilities include providing strategic planning, management, and overall administrative oversight for all research-related activities at the cancer center, shared resources, clinical research, and cancer research development. The ADA is integrally involved in the development, implementation, and programmatic evaluation of the center's research efforts, which are essential to maintaining and renewing the cancer center's National Cancer Institute (NCI) designation every 5 years. Department-Specific Responsibilities Oversees the management of all research-relevant components, including the center's Clinical Trials Office, shared resources, disease-specific/strategic centers, Office of Community Engagement, and education programs Serves as the executive operational leader for the center, providing strategic oversight for finance (i.e., operating budgets, grants and contracts, and philanthropic funds), human resources, facilities management, and communications Leads center-wide initiatives and programmatic activities (i.e., research retreats, seminars, program meetings) and manages the center's membership and fosters effective member communications and engagement Participates in the ongoing support and implementation of advanced technology to support comprehensive information systems for the center. These systems are used to support both research and clinical research Develops effective and efficient processes and systems to collect data for monitoring progress of the research programs and all other Cancer Center Support Grant (CCSG) components through metrics, including membership, funding base, publications, shared resource usage, and clinical trials accruals Participates in oversight and integration of research and clinical programs Provides expertise and assistance in developing successful multi-investigator, large-scale grant submissions that are critical to the mission of the center Facilitates interdisciplinary and interdepartmental collaboration and translational research Assists the director with faculty and staff leader recruitment efforts Assists the director in activities related to the leadership, planning, and evaluation efforts, including managing the Executive Committee, Leadership Council, and External Advisory Board Creates and implements new programs, initiatives, and policies Provides leadership to the center's senior leaders and serves as a liaison to academic departments, professional organizations, and administrative units of Indiana University As appropriate, the ADA serves as a representative on various institutional leadership committees and boards and provide input and execute the mission-driven strategic planning and evaluation efforts for the cancer center Serves as strategic partner to the director in advancing the center's mission Responsible for the administrative infrastructure, preparation, submission, and management of the NCI CCSG and serves as the primary administrative liaison to the National Cancer Institute's Cancer Centers Program General Responsibilities Directs the daily and long-term financial and/or administrative operations of multiple university units or an unusually large multi-faceted academic, research, and teaching department within a school or college Responsible for the accuracy of, timelines for, and general integrity of fiscal policy and internal controls management Creates annual revenue and expenditure budget for a large school/college. Develops budgetary policies and procedures Develops models and provides recommendations to executive leadership for resource allocations and to enhance financial performance Develops and introduces growth strategies and identifies risks Monitors division and campus budgets and reports any significant deviations from approved budgets Controls all expenditures and statements of accounts to ensure regulatory compliance and fiscal integrity Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing off-campus space and services Provides leadership and direction through other managers May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for unit(s)/campus Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required Bachelor's degree in health services, finance, business, or a related field Preferred Advanced degree in health services, business administration, a science-related field, or a related field WORK EXPERIENCE Required 5 years of related functional experience 3 years of management experience in a related field Preferred 10 years of related experience in an academic research setting Leadership experience within an NCI-designated Comprehensive Cancer Center, including leadership in CCSG activities SKILLS Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Excellent organizational skills Excellent collaboration and team building skills Effectively coaches and delivers constructive feedback Instills commitment to organizational goals Demonstrates excellent judgment and decision-making skills Effective conflict management skills Builds and manages effective teams Effective leadership skills Ability to represent the company with external constituents Ability to drive multiple projects to successful completion Experience using large scale financial platforms in and/or for a variety of financial operations Advanced ability to interpret financial documents from an accounting, policy, and practice perspective Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP) Ability to mine data from multiple sources and integrate into usable formats Ability to clearly present material and make it accessible to a variety of audiences Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long-term planning Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Walther Hall 980 West Walnut Street (R3) C528 Indianapolis, Indiana 46202 Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure . Job Classification Career Level: Strategic FLSA: Exempt Job Function: Health Services Job Family: Health Services Administration Click here to learn more about Indiana University's Job Framework. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information . Contact Us Request Support Telephone: 812-856-1234