"Associate Procurement Specialist"

Job Details

Posting Number: S14124P

Working Title: Associate Procurement Specialist

Department: FD-Procurement

About the University of Georgia: Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: Normal working hours 8AM-5PM Monday thru Friday. Alternative schedules include: 7:30AM-4:30PM, 8:30AM-5:30PM

Advertised Salary: $42,000.00

Posting Date: 09/15/2025

Open until filled: No

Closing Date: 09/26/2025

Proposed Starting Date: 11/10/2025

Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title: Univ Procurement Assistant II

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: High school diploma or equivalent and 2 years of related experience

Position Summary: The Associate Procurement Specialist reviews incoming purchase requests to ensure specifications and/or descriptions are adequate and properly describe the product or service being purchased. This employee determines if information and documents are adequate and meet policy and procedures. The Associate Procurement Specialist works independently and uses judgment on common problems, but will refer more complicated matters to more senior positions.

Knowledge, Skills, Abilities and/or Competencies: Attends the following classes and/or passes the relevant State Purchasing exams within 12 months of hire date: 1) Introduction to State Purchasing (online), 2) Fundamentals of State Purchasing (onsite), 3) E-Quote/E-Source or UGA equivalent (UGA), 4) Basics of Writing Specifications (online)

Physical Demands: Stand, sit, bend, type and communicate via telephone and email.

Is driving a responsibility of this position?: No

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: Yes

Does this position require a P-Card?: No

Is having a P-Card an essential function of this position?: No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities: Reviews incoming purchase requests to insure specifications and/or descriptions are adequate and properly describe the product or service being purchased. Determines if the information and documents are adequate and meet policy and procedure regulations. (Percentage of time: 30)

Duties/Responsibilities: Routinely handles procurements in all or some of the following areas: statewide and agency contracts, non-complex public works services contracts and construction contracts. Provides supervisor with information relating to renewal of statewide and agency contracts. (Percentage of time: 25)

Duties/Responsibilities: Routinely handles procurements in an open market arena. Duties may include review of simple vendor terms and conditions associated with non-complex purchases. (Percentage of time: 20)

Duties/Responsibilities: Independently coordinates with the using department to obtain the administrative information and/or documents necessary for processing the purchase request. (Percentage of time: 10)

Duties/Responsibilities: Inquiries, follows up, problem solves, and corresponds to the extent necessary with Procurement team members, suppliers, State Purchasing, and University departments. Functions as an intermediary between suppliers and the University, resolving discrepancies, and maintaining working relationships. (Percentage of time: 10)

Duties/Responsibilities: Ensures understanding of State Purchasing regulations through completion of State Purchasing classes and through ongoing webinars, training sessions, conferences, etc. to maintain state certification. (Percentage of time: 5)

Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Tina Brown

Recruitment Contact Email: tinabrown@uga.edu

Recruitment Contact Phone: 706-542-7073