Athletic Operations Coordinator

Job Details

Job Title: Athletic Operations Coordinator

Department/Group: Athletics

Location: Campus Based

Travel Required: Yes

FLSA: Exempt

Position Type: Full-Time

Reports to: VP of Student Life, Leadership, & Athletics

Revised Date: 05/29/2026

Occupational Summary

The Athletic Operations Coordinator serves as the central operational and administrative hub for the Baker College Athletic Department. This role ensures the seamless execution of day-to-day operations, event management, and programmatic logistics to support coaches, staff, and student-athletes.

Role and Responsibilities

• Work closely with the Athletic Director to implement and enforce NAIA, WHAC, and Baker College regulations.
• Coordinate all athletic department travel arrangements, including securing buses, vans, lodging, and meals.
• Maintain, organize, and track athletic department contracts, vendor agreements, policies, and procedures.
• Assist with the oversight of the finance and business processes of the Athletic Department.
• Analyze monthly financial reports, create purchase orders, and compare actual expenditures against budgets.
• Manage game contracts, schedule verifications, and event cancellations.
• Oversee home game-day operations, assist with athletic events, coordinate officials, and manage visiting team logistics.
• Manage athletic department calendars, facility scheduling, and shared internal coordination for team practices.
• Serve as the primary liaison with campus facilities and maintenance personnel.
• Assist with supervision, hiring, onboarding, and performance evaluations of student employees and graduate assistants.
• Coordinate department outreach to the community and organize volunteer work for student-athletes.

Qualifications and Education Requirements

• Bachelor’s degree in Sports Management, Education, or a related field (required); Master’s degree preferred.
• Minimum of 2-5 years of collegiate experience and/or professional athletic experience.
• Experience with NAIA or NCAA preferred.

Required Skills

• Demonstrated ability to effectively communicate to student-athletes and staff athletic department expectations.
• Strategic thinking and decision-making skills.
• Ability to manage multiple priorities.
• Commitment to maintaining institutional integrity and upholding NAIA, WHAC, and Baker College regulations.
• Proficiency in Microsoft Office Suite.