Budget & Financial Specialist

Job Description SummaryThe Budget & Financial Specialist provides effective and efficient administrative and financial management services to campus clients and requires an exceptionally high level of discretion due to exposure and access to highly confidential and sensitive information. Campus departments may engage the services of this position to outsource all or a portion of their respective budget and financial management needs (i.e., facilitation of purchasing, payables, receivables, reporting, budgeting, etc.)
* This is a fixed-term, one year appointment.

Job Description

Essential Functions:

• Manages payables for campus clients, including monthly P-Card reconciliations and procurement.
• Coordinates financial and budget procedures for campus clients; analyzes funding for salaries and ensures annual budgets comply with established guidelines.
• Creates and communicates policies and procedures, as required.
• Prepares ongoing budget to actual related financial reports; monitors actuals versus budget; advises clients regarding variances and salary/operating issues impacting the budget.
• Prepares rolling five-year forecast for clients for use in planning and capital spending.
• Manages assigned unit salaries and works with Human Resources and Payroll to ensure that salaries and distributions are correct.
• Provides ad hoc financial analyses as requested; performs information research and analysis for special projects and new programs, as needed.
• Processes reimbursement requests, invoices, billings, and deposits.
• Prepares and evaluates monthly reports customized for unit needs to report financial condition, strengths, and weaknesses of various units.
• Monitors transactions, reviews and approves requisitions, reimbursements and procurement activity within assigned units. Uses independent judgment in the evaluation and approval of transactions.
• Prepares account reconciliations and journal entries as needed.
• Performs other related duties as assigned.

Required Education, Knowledge, Skills, Abilities:

• Associate’s Degree in Finance, Accounting or related discipline plus 3-5 years finance-related experience in a university setting. An equivalent combination of education and experience may be acceptable.
• Solves problems that are generally not recurring in nature and that require innovative thinking/reasoning and in-depth analytical skills.
• Proficiency in Word, Excel, PowerPoint, and the Internet. Knowledge in Workday hiring and financial transactions, a plus.
• Excellent work ethic along with the ability to work long hours, when needed.
• Ability to maintain the security and confidentiality of any proprietary or sensitive data.
• Ability to analyze and interpret policy and procedural questions.
• Knowledge of budget development and fiscal management.
• Demonstrated organizational skills, detail orientation, and a proven ability to follow projects and issues through to completion.
• Demonstrated written and verbal communication skills; must have the interpersonal finesses to interact effectively within the university and with external vendors.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor’s degree in Accounting, Finance, or related discipline with five or more years of related and progressively more responsible financial work, or an equivalent combination of education and experience.
• Knowledge of U.S. accounting principles (GAAP) and practices. Knowledge of Workday.
• Familiarity with higher education administration current best practices.

Accountabilities:

Works independently. Reports to the Director, Budget and Campus Financial Services.

Physical Requirements:

Work primarily involves sitting/standing, communicating with others to exchange information, operating a computer, and assessing the accuracy, neatness, and thoroughness of the work assigned.

Additional Job DescriptionTime Type RequirementFull time