Budget and Operations Coordinator

Budget and Operations Coordinator

Job #: 042631

Location: Syracuse, NY

Pay Range: $22.17 - $24.52

Hours:
Standard University business hours
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.

Job Type: Full Time

Job Description:

As part of a dynamic team, the Budget & Operations Coordinator provides comprehensive financial and operational support to the College of Visual and Performing Arts. This role leads the University credit card reconciliation, travel and expense processing, and grant fund administration portfolio while performing cross-functional responsibilities such as journal entries, payroll administration, and new hire processing. The position requires strong attention to detail, independent judgment in applying university financial and HR policies, and the ability to manage high-volume recurring transactions within strict deadlines.

Education and Experience:

• Associate or bachelors degree preferred. High school diploma or equivalent required with relevant professional experience.

Skills and Knowledge:

• Strong analytical skills, attention to detail, organizational skills, discretion with confidential information, and effective communication.
• Ability to interpret and apply university financial and payroll policies while managing multiple recurring deadlines.
• Service-minded approach with a positive attitude.
• Willingness to learn and contribute individually and as part of a high-performing team.

Responsibilities:

• Process and reconcile University credit card transactions for assigned VPA departments. Review transactions for policy compliance, verify chartstring coding, obtain required supporting documentation, and submit reconciliations by university deadlines.
• Process Travel & Expense reimbursement requests and non-travel employee reimbursements.
• Review all submissions for completeness, policy compliance, and accurate chartstring coding.
• Process through PeopleSoft and follow up with departments on missing or incomplete documentation.
• Prepare and maintain financial reports, budget-tracking documents, and variance analyses for grant and restricted fund usage across the college, ensuring compliance with fund guidelines and meeting deadline restrictions.
• Initiate and process journal entries and journal IDs to correct, reallocate, or record financial transactions.
• Cross-Functional Budget & Operations Support:
  • Provide cross-coverage across payroll, new hire processing, financial reporting, and procurement during peak periods.
  • Maintain working knowledge of all shared systems to ensure continuity of service across departments.
• Other duties as assigned.