Job Summary

The Provost's Office at CU Boulder is encouraging applications for a Budget & Finance Senior Professional! This position supports the Director of Budget, Finance, and Academic Resource Analysis, while also supporting specific Academic Affairs campus-wide budget functions and processes. This role provides professional financial and budgetary support to the Academic Affairs leadership team including but not limited to, the Office of the Provost and Executive Vice Chancellor for Academic Affairs, Academic Resource Management, Academic Planning and Assessment, and the Office of Faculty Affairs.

The position also serves as a financial, budget, and resource analysis partner to the Division of Academic Affairs’ units to assist in interpreting and implementing Academic Affairs’ policies, optimizing resources and enhancing the Division’s budget and fiscal processes. This role reports to the Director of Budget, Finance, and Academic Resource Analysis.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability, and responsibility. Work involves creating, integrating, applying, and sharing knowledge directly related to the professional field. Work is performed fully independently.

Who We Are

The Division of Academic Affairs is responsible for meeting the mission of the University of Colorado Boulder to serve as the state’s comprehensive graduate research university with selective admission standards, offering a comprehensive array of undergraduate, master’s and doctoral degree programs. We accomplish that mission through the vision that the University of Colorado Boulder be an authority in identifying and addressing the humanitarian, social and technological challenges of the 21st century.

What Your Key Responsibilities Will Be

Budget Development and Management

Manage the budget allocations and fiscal resources of Provost’s Office annual operating budget and temporary commitments, which includes tracking, providing annual reports, and forecasting future resource needs.
Manage the resource allocation from the budget model including faculty promotion and tenure, faculty retentions, and supplemental commitments.
Lead aspects of the academic affairs annual budget process, including developing templates, guidance, and timelines for assigned areas.
Review and consolidate unit budget submissions; identify risks, trends, and alignment with institutional priorities.
Monitor revenues and expenditures and provide variance analysis with clear recommendations.
Support allocation decisions for ongoing and one-time funding requests.
Transfer funding as needed to ensure timely delivery of resource commitments.
Create and maintain internal MOUs for faculty retentions and other financial commitments.

Financial Reporting & Analysis

Produce executive-level reports and briefing materials for leadership and governance groups.
Ensure accuracy, consistency, and integrity of financial data across units.
Develop standardized reporting tools and metrics to improve insight into financial performance.
Serves as the Academic Affairs business services support by providing monthly, quarterly, and annual financial and budget reporting.
Assist with design and development of standardized reports based upon recurring or critical requests.
Perform financial reconciliation for the Office of the Provost and the campus tuition remission budget.

Policy Interpretation & Compliance

Partner with the Graduate School, Bursar’s Office, and Human Resources to support the processing of Tuition Remission that includes: verifying graduate student eligibility for tuition remission; uploading tuition remission; allocating tuition remission to correct funding sources; reconciling internal financial statements; and researching discrepancies in the tuition remission process.
Interpret and apply university financial policies and procedures for academic units and academic support units.
Provide guidance on allowable expenditures, budget practices, and compliance requirements.
Identify and mitigate financial risks; ensure adherence to internal controls and audit standards.
Assist in developing or refining budget and financial procedures to improve clarity and consistency.

Project Support

Provide administrative support to the Associate Vice Chancellor of Budget & Finance and the Director of Budget, Finance and Academic Resource Analysis by maintaining shared email boxes, and updating the budget and finance related content on the academic affairs website.
Anticipate, interpret and respond to a variety of constituents and issues with minimal direction and the highest level of discretion and judgment.
Implement and coordinate specific academic affairs financial budget projects and initiatives.
Completes ad hoc projects that may have contending and sometimes shifting timelines.
Maintains and updates numerous Access databases used by the Provost's Office.
Supervises Office of the Provost budget and finance shared services student employees.
Assists with data entry.