Bursar
Job Details
Bursar
Posting Number: 0001049
Reports to: Registrar
Department: Registrar
Classification: Exempt
Full or Part-time: Full Time
Job Summary:
The Bursar provides leadership and oversight of all students’ financial transactions, including billing, accounts receivable, collections, refunds, payment plans, and tax reporting. This role ensures compliance with federal, state, and institutional policies while delivering high-quality, student-centered service to students, families, and campus partners.
Essential Functions:
1. Oversee the accurate and timely billing of tuition, fees, and other student charges.
2. Manages student account receivable, collection processes, refunds, and payment plans.
3. Manages non-payment drop process including account reviews, communications, reports, systems, and policies/procedures.
4. Ensures college funds (student payments, chargebacks, government checks/drafts, receipts from financial institutions, other sources) are properly accounted for and deposited into prescribed bank account in a timely manner.
5. Reconciles all general ledger accounts assigned to Bursar’s Office.
6. Maintains a working knowledge of financial aid information, processes, and systems to ensure compliance with federal and state regulations.
7. Collaborates with Financial Aid, Admissions, Registrar, IT, and Academic Affairs to coordinate student account processes, resolve account-related issues, and support timely enrollment, billing, financial aid disbursement, and refund operations.
8. Maintains policies and procedures related to Bursar’s Office and receivables.
9. Coordinates with IT on reporting, PCI compliance, 1098T reporting, and vendor integrations in compliance with federal regulations.
10. Assists with financial reporting, audit preparation, and maintaining appropriate internal controls.
11. Provides leadership, training, and performance management for Bursar’s office staff.
12. Evaluates office workflows and implements process improvements to enhance efficiency and accuracy.
Other Duties:
1. Other duties as assigned.
Job Specifications:
A Bachelor’s degree is preferred; however, candidates with a minimum of three (3) years of directly related experience may be considered in lieu of the degree requirement, provided they commit to obtaining a Bachelor’s degree within a mutually agreed upon timeframe established between the candidate and the College as a condition of employment. Minimum 3-5 years of experience in accounting, regulations, higher education, financial aid, or student accounts required. Working knowledge of accepted accounting/bookkeeping principles, methods, and terms regarding fund accounting is required.
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