SUMMARY
JOB DESCRIPTION
This is a journey-level position responsible for overseeing the
business and financial operations of a department. Responsible for
accounting, bookkeeping, and recordkeeping, balancing accounts and
preparing reports, and administering budgets. Responsible for any
combination of the following duties and for serving as backup to
other business coordinators within the department. Works under
general supervision, with moderate latitude for the use of
initiative and independent judgment. Reports to Associate Director
of Student Business Services (SBS).
QUALIFICATIONS
Bachelor’s degree in accounting, business, or a related field is
required. Related experience may be substituted for required
education on a basis set forth by the Department of Human
Resources.
Two years of related experience is required. Experience in
bookkeeping or fiscal accounting, general office procedures, and
computer data entry and retrieval is required. Experience in higher
education is preferred.
ESSENTIAL JOB FUNCTIONS
- Answers phone calls, replies to emails, and processes mail in a
timely and professional manner.
Reviews student accounts and documents for errors or
discrepancies, investigates miscellaneous charges, credits accounts
if corrections are indicated, and explains account transactions or
balances.
Processes contract payments for student accounts and generates
bills to contracting entities.
Processes student waivers and exemptions in accordance with
Texas Education Code after documenting requirements.
Receives and/or supervises the receipt of payments from
students and others for university sponsored events and
services.
Balances and/or oversees balancing of cash drawers, individual
accounts, and deposits; updates the accounting system.
Prepares and/or assists with daily deposits.
Prepares or posts journal, ledger, and voucher records from
supporting data.
Coordinates accounting/bookkeeping functions within the
department.
Maintains, manages, and reconciles receivables, payables,
budgets, and other business accounts within the department.
Assists academic units and grants with accounting-related
functions.
Prepares daily, monthly, quarterly, annual, and special reports
and statements.
Interprets departmental and university policies and procedures
for students, faculty, staff, and the general public .
Maintains and updates departmental procedures.
May compute hourly and monthly payroll records and verify time
sheets and personnel action request forms for budgetary
conformity.
Distributes payroll checks. Releases or deposits financial aid
checks via automated student account receipt system. Assists in the
processing of student refunds.
Oversees cash receipts training for university employees.
Trains and provides work direction to student tellers.
NON-ESSENTIAL JOB FUNCTIONS
- May serve on departmental or campus-wide committees.
- Performs other related duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess the following knowledge, skills and
abilities or be able to explain and demonstrate that the individual
can perform the essential functions of the job, with or without
reasonable accommodation.
- Knowledge of, or the ability to learn, university fiscal
regulations, policies, and procedures.
- Knowledge of bookkeeping and accounting procedures and methods
and ability to apply them to specific situations.
- Knowledge of administrative and clerical procedures and systems
such as managing files and records, designing forms, and other
office procedures and terminology.
- Skill in using computer applications including spreadsheet,
database, and word processing software.
- Skill in completing assignments accurately and with attention
to detail.
- Ability to set priorities and complete assignments on
time.
- Ability to compile, organize, interpret, and communicate
accounting data and results in a concise format.
- Ability to accurately prepare and maintain records, files, and
reports.
- Ability to communicate effectively in both oral and written
form.
- Ability to maintain effective interpersonal relationships.
- Ability to explain policies and procedures to students, their
parents, staff, faculty, and the public.
- Ability to establish and maintain a good rapport with
university faculty and staff, students, and the general public
.
- Ability to work with and maintain confidential
information.
- Ability to learn office and university-specific software.
SPECIAL CONDITIONS OF EMPLOYMENT
Safety Statement
Stephen F. Austin State University recognizes the potential for
accidents in performing job-related tasks. SFA promotes a safe
working environment. Employees will be responsible for completing
assigned tasks safely and efficiently. Employee evaluations will
include safe job performance.
This is a security-sensitive position subject to criminal record
check.
This is an IT-sensitive position subject to Computer and Network
Security policy.
